- Voided checks occur when the check is written in error and the check is still in-hand. Write VOID across the check and keep the voided and keep it for your audit records.
- A canceled check is when the check is not in-hand but was not received by the research subject. It could be lost in the mail or the subject may have misplaced it. Verify the check has not cleared your revolving fund bank account before reissuing a new check.
- Checks that are 6+ months old need to be reported through the stale date process. Stale checks are still payable to the research subject and funds will be either claimed by the subject through the stale date process or reported as unclaimed property. Funds are not credited back to the department budget as they are still payable to the research subject.