Frequently Asked Questions

The reports in MyFD meet records retention requirements and do not need to be printed.

Electronic signatures are an acceptable option for reconciliation, as well as additional digital notes and dates, and every effort should be made to reconcile electronically rather than using printed copies.

If your unit's business process previously required printing of these reports, we recommend reviewing your department's policies and talking with your administrator regarding keeping only electronic records instead of printing additional copies.

Note that any past reports, including printed MyFD reports, which were signed and dated to document reconciliation activity must be maintained in accordance with the University's retention schedule. For information about the retention period or records retention policies, please visit Records Management Services and consult with Internal Audit to verify your business processes meet requirements.

Interal Audit was actively involved in the design and decision making process for the Reconciliation report and Reconciliation Status report features in MyFD. Internal Audit has approved MyFD as a system that can be used as an alternative means for performing reconciliation activities.