Beginning Tax Year 2013 (January 1, 2013 through December 31, 2013), all payments made to 1099 reportable suppliers, including travel expenses, will be captured and reported on Form 1099 MISC. These forms will be distributed in January of 2014. The University of Washington will no longer be removing associated expenses from the 1099 forms that are issued. Suppliers will be responsible for deducting associated business expenses on their tax return, if applicable.
What does this mean? Suppliers will need to retain all original receipts in order to deduct their expenses. If your agreements require suppliers to provide receipts to document reimbursed travel, they should provide copies and retain originals for their own tax filing activities. Any original receipts submitted to a department should be returned to the supplier.
: Travel expenses associated with honorarium payments will be allowed to be process through eTravel
and by doing so, they will not be captured on Form 1099 MISC. Any travel reimbursement processed through eTravel will be subject to Washington State travel rules and receipt requirements
. Any honorarium travel that is not processed through eTravel will be reported as income to the speaker. See the Honorarium website
for more information about honoraria payments and associated expenses.