Procurement Guide
Recommended Method of Purchase / Payment
Purchases which require signing of a vendor-supplied agreement must be handled by Purchasing Services regardless of the dollar amount. You can start your search by selecting the first letter of the good or service you are searching for in the index below:
Index:
Type of
|
eProcurement |
Procard |
Other Method |
Requires Authorization by Purchasing Services
|
A |
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| Academic Accreditation Fees |  |
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| Academic Testing Services under $3500 | |
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| Academic Testing Services over $3500 | |
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| Ad Placements (Advertisements) | |
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| Air Compressed Spray | Preferred |
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| Air / Vessel Charters | |
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| Airfare for UW Faculty / Staff |
CTA |
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| Alcohol, Ethyl (Research) | Mandatory |
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| Apparel, Luggage and Personal Care Products | Preferred |
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| Appliance, Supplies and consumables | Preferred |
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| Artwork / Artists | |
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| Attorney Fees | |
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| Audio-Visual Supplies / Goods / Equipment | Preferred |
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| Auto Purchase or Lease | |
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| Auto Rental for UW Faculty/Staff on Travel Status |
Travel |
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| Awards, Employee Recognition Program | Preferred |
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Type of
|
eProcurement |
Procard |
Other Method |
Requires Authorization by Purchasing Services
|
|---|---|---|---|---|
B |
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| Badges / Badge Holders | Preferred |
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| Binders | Preferred |
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| Books | |
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| Bottled Water, Drinking (See also Distilled Water) |
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| Bus Charter Service | |
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| Business Forms | Preferred |
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Type of
|
eProcurement |
Procard |
Other Method |
Requires Authorization by Purchasing Services
|
C |
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| Carpet | |
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| Catering Under $10,000 | |
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| Catering Over $10,000 | |
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| Cell Phones | |
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| Chemicals |
Preferred |
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| Chemicals, Scientific | Preferred |
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| Classes, Registration, Tuition | |
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| Cleaning Supplies | Preferred |
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| Clipboards | Preferred |
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| Compressed Gases | Preferred |
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| Computer Peripherals | Preferred |
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| Computers | |
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| Computers -- Specialized Equipment | |
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| Computers Software Under $10,000 | Preferred |
UWare | ||
| Computers Software Over $10,000 | |
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| Containers and Storage - Bins and Baskets - Plastic Bottles |
Preferred |
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| Conference Registration | |
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| Conference / Event Planning | |
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| Consulting Services, Consultants | |
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| Controlled Substances | |
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| Copiers -- Purchase or Rental | Contact Creative + Communications | |||
| Copying | Contact Creative + Communications | |||
Type of
|
eProcurement |
Procard |
Other Method |
Requires Authorization by Purchasing Services
|
D |
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| Defense, Law Enforcement, Security - Safety Gas Can - Public Safety and Control - Security surveillance and supplies - More |
Preferred |
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| Dental Equipment and Supplies - Dental Issue Items - General Dental Supplies - Petrolatums |
Preferred |
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| Document Destruction | |
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| DVDs & Videos (Media | Preferred |
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| Distilled Water for Research | Preferred |
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| DNA / RNA Samples | Preferred |
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| Dry Ice | Preferred |
|
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Type of
|
eProcurement |
Procard |
Other Method |
Requires Authorization by Purchasing Services
|
E |
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| Electronic Components - Integrated Circuits |
Preferred |
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| Electrical Systems and Lighting - Lighting Fixtures - Power Conditioning Equipment |
Preferred |
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| Entertainers / Entertainment | |
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| Equipment Leases | |
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| Express Mail | Preferred |
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Type of
|
eProcurement |
Procard |
Other Method |
Requires Authorization by Purchasing Services
|
F |
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| Facilities Maintenance Repairs / Alterations | ||||
| Facilitators and Workshop Leaders (See POD) | |
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| Fasteners - Bulldog Clips - Clasp Fastener - Hole Reinforcements - etc |
Preferred |
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| Firearms | |
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| Floral Arrangements | |
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| Folders | Preferred |
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| Food and Beverage Products - Sugars / Sweetening products - Seasonings & Preservatives - Prepared and preserved foods - Beverages |
Preferred |
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| Food for Recognition Events | Food Policy |
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| Foreign Goods and Services | |
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| Freight and Shipping Services | |
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| Fume Hoods | Contact EH&S | |||
| Furniture | Preferred |
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Type of
|
eProcurement |
Procard |
Other Method |
Requires Authorization by Purchasing Services
|
G |
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| Gases, Compressed and Liquid | Preferred |
|
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| Gift Cards | |
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| Graphic Art & Design Services | |
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| Guest Lecturers -- See also Honoraria | |
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Type of
|
eProcurement |
Procard |
Other Method |
Requires Authorization by Purchasing Services
|
H |
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| Hardware Supplier (Grainger) | Preferred |
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| Honoraria Payments under $3500 | Check Request | |||
| Honoraria Payments over $3500 | |
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| Hotel Lodging for UW Faculty / Staff in Travel Status | Travel | |||
Type of
|
eProcurement |
Procard |
Other Method |
Requires Authorization by Purchasing Services
|
I |
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| Industrial Supplies (Grainger) | Preferred |
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| InformationTechnology - Broadcasting and Telecommunications - Software |
Preferred |
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| Insurance | Risk Management |
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| Interior Design Services | Contact Design Services |
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| Internet Service Provider | Contact UW Technology |
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Type of
|
eProcurement |
Procard |
Other Method |
Requires Authorization by Purchasing Services
|
J |
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| Journals | Mandatory |
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| Janitorial Supplies | Preferred |
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Type of
|
eProcurement |
Procard |
Other Method |
Requires Authorization by Purchasing Services
|
K |
...go back to the index |
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| Keys / Locks | Contact Facilities Services |
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Type of
|
eProcurement |
Procard |
Other Method |
Requires Authorization by Purchasing Services
|
L |
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| Laboratory Supplies and Glassware - Pipets - Cryogenic Vials - More... |
Preferred |
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| Laboratory and Scientific Equipment | Preferred |
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| Large Format Printing (Banners, Posters) | UW Creative |
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| Legal Fees | Contact Attorney General's Office |
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| Liquid Nitrogen | |
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| Lodging for non-UW people | CTA | |||
| Logo'ed Items | Contact Trademarks and Licensing |
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Type of
|
eProcurement |
Procard |
Other Method |
Requires Authorization by Purchasing Services
|
M |
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| Magazine Subscriptions | Mandatory |
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| Mailing Services and Fees | Contact Creative + Communications |
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| Mailing / Address Labels | Preferred |
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| Maintenance Contracts under $3,000 | |
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| Maintenance Contracts over $3,000 | |
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| Maintenance, Repair and Operations Supplies - Plumbing Supplies - Hardware - Hand Tools - More... |
Preferred |
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| Material Handling - Machinery and Equipment |
Preferred |
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| Meals for UW Faculty / Staff on Travel Status | Travel | |||
| Medical Equpment - Emergency Products - Patient care and treatment products and supplies |
Preferred |
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| Medical Supplies for UW Medical Center | Contact Materials Management | |||
| Medical Supplies for Research Budgets | Preferred |
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| Medical Equipment and Supplies - First Aid Kits - Adhesive Bandages - Eye Dressing Kit - More... |
Preferred |
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| Memberships and Dues | Mandatory |
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| Mileage | Travel | |||
| Miscellaneous Supplies - Batteries and Accessories - Film and Lubricants - Containers and Storage |
Preferred |
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| Miscellaneious Medical Supplies - Toys and games - Developmental & Professional teaching aids - Classroom Supplies - More... |
Preferred |
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| Moving & Relocation Services (Household Moves, Labs) |
|
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| Moving & Relocation Services (Non-Household Moves, Internal only) |
Contact Facilities Services: Moving & Surplus | |||
| Musicians | |
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Type of
|
eProcurement |
Procard |
Other Method |
Requires Authorization by Purchasing Services
|
O |
...go back to the index |
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| Office Space, Leased | Contact Real Estate Office | |||
| Office and Desk Accessories | Preferred |
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| Office Machines | Preferred |
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| Office Supplies | Preferred |
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Type of
|
eProcurement |
Procard |
Other Method |
Requires Authorization by Purchasing Services
|
P |
...go back to the index |
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| Packing Supplies - Securing and protecting supplies - Cushioning supplies |
Preferred |
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| Parking fees and Non-Duty Station (non-travel) | |
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| Paper | Preferred |
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| Pens, Pencils, Crayons | Preferred |
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| Permits and Licenses (non-motor vehicle) |
Preferred |
|
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| Performers | |
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| Phones | Contact UW Technology | |||
| Photocopiers -- purchase or rental | Contact Creative + Communications | |||
| Photocopying | Contact Creative + Communications | |||
| Postage | Contact Creative + Communications | |||
| Printer Cartridges | Preferred |
|
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| Printer Supplies - Copier / Fax Developer - Fuser Oil - Ink Cartridge - More... |
Preferred |
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| Printing (Not Copying) | Contact Creative + Communications | |||
| Printing, Photographic and Audio/Visual - A/V presentation and composing equipment - Photographic, filming or video equipment - Photographic and recording media |
Preferred |
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| Published Products | Preferred |
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| Publications, electronic or print | Preferred |
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Type of
|
eProcurement |
Procard |
Other Method |
Requires Authorization by Purchasing Services
|
R |
...go back to the index |
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| Radioactive Materials | |
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| Refrigerators (for laboratory use only) |
Preferred |
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| Reimbursement to employee and students (non-travel related) | Check Request | |||
| Research Subject Payments | Field Advance | |||
| Royalties | Contact the Center for Commercialization | |||
Type of
|
eProcurement |
Procard |
Other Method |
Requires Authorization by Purchasing Services
|
S |
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| Scientific Equipment over $3,500 | Preferred |
|
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| Scientific Supplies and Small Equipment | Preferred |
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| Security Guards | |
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| Security Systems and Alarms | |
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| Service Industry Machinery, Equipment and Supplies - Food service equipment |
Preferred |
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| Sports / Recreational Equipment and Supplies - Field and court sports equipment - Fitness equipment - Sports Equipment and accessories |
Preferred |
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| Storage Services | |
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| Subscriptions | |
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Type of
|
eProcurement |
Procard |
Other Method |
Requires Authorization by Purchasing Services
|
T |
...go back to the index |
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| Tape - Adhesive Tape - Double Sided - Masking Tape - More.. |
Preferred |
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| Telephone Calls, Business | Contact UW Technology |
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| Telephone Services | Contact UW Technology | |||
| Television and Video Production Services | UWTV | |||
| Temporary Services (non-patient care) |
Temp Staffing | |||
| Tents, Canopies for Events -- rentals or purchases |
|
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| Toner Cartridges | Preferred |
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| Training Classes under $3,500 | |
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| Training Classes over $3,500 | |
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| Travel | Contact Travel |
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Type of
|
eProcurement |
Procard |
Other Method |
Requires Authorization by Purchasing Services
|
U |
...go back to the index |
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| Used Goods | See Surplus Property |
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| Utilities: electricity, water, natural gas, sewer | Preferred |
|
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Type of
|
eProcurement |
Procard |
Other Method |
Requires Authorization by Purchasing Services
|
V |
...go back to the index |
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| Vehicles | |
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Type of
|
eProcurement |
Procard |
Other Method |
Requires Authorization by Purchasing Services
|
W |
...go back to the index |
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| Web Design Services | Contact Creative + Communications |
|
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| Window Treatments | Contact Facilites Services |
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