Procurement Guide

Recommended Method of Purchase / Payment

Purchases which require signing of a vendor-supplied agreement must be handled by Purchasing Services regardless of the dollar amount. You can start your search by selecting the first letter of the good or service you are searching for in the index below. You can also find more specific information on the UW Contracts Portal.

Index:

Type of
Goods or Service
eProcurement
Procard
Other Method
Requires Procurement Services Approval

(use PAS)

A

    
...go back to the index
Academic Accreditation Fees      
Academic Testing Services      
Ad Placements (Advertisements)        
Air / Vessel Charters      
Airfare for UW Faculty / Staff    
CTA
 
Alcohol, Ethyl (Research)
Mandatory
     
Artwork / Artists      
Attorney Fees      
Audio-Visual Supplies / Goods / Equipment      
Auto Rental for
UW Faculty/Staff
on Travel Status
   
Travel
 
Awards, Employee Recognition Program
(See UW Tax Office)
   

 

 
Type of
Goods or Service
eProcurement
Procard
Other Method
Requires Procurement Services Approval

(use PAS)

B

    ...go back to the index
Books      
Bus Charter Service      
Type of
Goods or Service
eProcurement
Procard
Other Method
Requires Procurement Services Approval

(use PAS)

C

    
...go back to the index
Catering      
Cell Phones
(see IT Connect on Cell Phones & Devices)
     
Chemicals      
Classes / Registration
- conferences
- webinars
     
Cleaning Supplies      
Conference / Event Planning      
Consulting Services, Consultants      
Controlled Substances      
Copiers,
Managed Print Services
   
Managed Print Servcies (MPS)
 
Copying    
Creative  Communications
 
Type of
Goods or Service
eProcurement
Procard
Other Method
Requires Procurement Services Approval

(use PAS)

D

    
...go back to the index
Dental Equipment and Supplies      
Document Destruction
(see Records Managment)
       
DNA / RNA Samples      
Dry Ice      
Type of
Goods or Service
eProcurement
Procard
Other Method
Requires Procurement Services Approval

(use PAS)

E

    
...go back to the index
Electronic Components      
Electrical Supplies and Lighting      
Entertainers / Entertainment      
Equipment Leases      
Event Rentals
- tents & canopies
     
Express Mail
- DHL, FedEX, UPS
     
Type of
Goods or Service
eProcurement
Procard
Other Method
Requires Procurement Services Approval

(use PAS)

F

    
...go back to the index
Facilities and Renovation Services
(see UW Facilities Services)
     
 
Facilitators and Workshop Leaders
(see Professional & Organizational Development)
       
Firearms        
Floor Coverings
(see Facilities Services)
     
Floral Arrangements
(see Procard page)
     
Food and Beverage Products
(see Procard page and Food Policy)
     
Food for Recognition Events
(see Food Policy)
     
Foreign Purchases        
Fume Hoods
(see EH&S)
     
Furniture        
Type of
Goods or Service
eProcurement
Procard
Other Method
Requires Procurement Services Approval

(use PAS)

G

    
...go back to the index
Gases, Compressed and Liquid        
Gift Cards
(see Research Subjects)
       
Graphic Art & Design Services
(see Creative Communications)
     
Type of
Goods or Service
eProcurement
Procard
Other Method
Requires Procurement Services Approval

(use PAS)

H

    
...go back to the index
Hardware, Industrial Supplies
(see Grainger)
       
Honoraria
(Guest Lecturers)
   
Check Request
 
Hotel Lodging for UW Faculty / Staff in Travel Status    
Travel
 
Type of
Goods or Service
eProcurement
Procard
Other Method
Requires Procurement Services Approval

(use PAS)

I

    
...go back to the index
Import / Export
- Expeditors

NonPO
   
 
Industrial Supplies
- plumbing
- electrical
- fasteners
     
Information Technology
- Hardware
- Software
- Peripherals
     
Insurance    
Risk Management
 
Interior Design Services    
Design Services
 
Internet Service Provider    
UW Technology
 
Type of
Goods or Service
eProcurement
Procard
Other Method
Requires Procurement Services Approval

(use PAS)

J

    
...go back to the index
Janitorial Supplies      
Type of
Goods or Service
eProcurement
Procard
Other Method
Requires Procurement Services Approval

(use PAS)

K

    
...go back to the index
Keys / Locks      
Facilities Services
 
Type of
Goods or Service
eProcurement
Procard
Other Method
Requires Procurement Services Approval

(use PAS)

L

    
...go back to the index
Laboratory Equipment, Supplies, Reagents & Glassware        
Legal Fees    
Attorney General's Office
 
Liquid Nitrogen        
Logo Items, UW
(See Trademarks & Licensing)
     
Type of
Goods or Service
eProcurement
Procard
Other Method
Requires Procurement Services Approval

(use PAS)

M

    
...go back to the index
Mailing Services, Postage & Fees    
Creative Communications
 
Maintenance Contracts  

See Specialty Underwriters

 
Meals for UW Faculty / Staff on Travel Status    
Travel
 
Medical Supplies for UW Medical Center    
Materials Management
 
Medical Supplies for Research Budgets      
Memberships and Dues      
Mileage    
Travel
 
Moving & Relocation Services
(Household Moves, Labs)
     
Moving & Relocation Services
(Non-Household Moves, Internal only)
   


Facilities Services: Moving & Surplus

 

 
Type of
Goods or Service
eProcurement
Procard
Other Method
Requires Procurement Services Approval

(use PAS)

N

    
...go back to the index
Notary Bonds      
See Notary Bonds
Type of
Goods or Service
eProcurement
Procard
Other Method
Requires Procurement Services Approval

(use PAS)

O

    
...go back to the index
Office Space, Leased    
Real Estate Office
 
Office Supplies      
Type of
Goods or Service
eProcurement
Procard
Other Method
Requires Procurement Services Approval

(use PAS)

P

    
...go back to the index
Parking fees and Non-Duty Station (non-travel)      
Permits and Licenses      
Performers      
Photographic Equipment & Supplies      
Printing    
Creative Communications
 
Type of
Goods or Service
eProcurement
Procard
Other Method
Requires Procurement Services Approval

(use PAS)

R

    
...go back to the index
Radioactive Materials      
Refrigerators, Laboratory       
Reimbursement to employee(non-travel related)  
eReimbursement
     
Research Subject Payments    
Revolving Funds
Field Advance or Gift Cards
 
Royalties    
Center for Commercialization
 
Type of
Goods or Service
eProcurement
Procard
Other Method
Requires Procurement Services Approval

(use PAS)

S

    ...go back to the index
Scientific Supplies & Equipment        
Security Guards        
Security Systems         
Servers, IT      
Software (See IT)      
Storage Services        
Study Abroad     Proposing a Program  
Subscriptions
- Journals
- Publications
       
Type of
Goods or Service
eProcurement
Procard
Other Method
Requires Procurement Services Approval

(use PAS)

T

    
...go back to the index
Telecommunciations    
UW Technology
 
Television and Video Production Services      
UWTV
 
Temporary Services 
(non-patient care)
     
Temp Staffing
 
Travel    
Travel
 
Type of
Goods or Service
eProcurement
Procard
Other Method
Requires Procurement Services Approval

(use PAS)

U

    
...go back to the index
Used Goods
( see Surplus Property)
     
Utilities:
- electricity, water, natural gas, sewer
       
Type of
Goods or Service
eProcurement
Procard
Other Method
Requires Procurement Services Approval

(use PAS)

V

    
...go back to the index
Vehicles        
Type of
Goods or Service
eProcurement
Procard
Other Method
Requires Procurement Services Approval

(use PAS)

W

    
...go back to the index
Web Design Services
(See Creative Communications)
       
Window Treatments    
Facilites Services
 

 

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