MyFD access is granted via ASTRA, by department authorizers.
If a user has Inquiry access and needs to be granted Expense Transfer access, it is a best practice to edit the existing access, rather than grant new access.
To edit access
- Log in to ASTRA
- Select the Search & Edit Authorizations tab
- Enter the employees name (last, first), UWNetID or EID
- Click the Find and Verify button
- Select the appropriate person from the list, if more than one name appears
- Click on Show Advanced Search Options, (just below the yellow search button)
- Select MyFD from the applications drop down menu.
- Click on Search for Authorizations Now
Note: If no results are returned, follow instructions below for granting initial access.
- Click Edit next to the access to be changed
- Select the Expense Transfer action and unit staff role from the dropdown menu
- When finished, click on Ok, proceed to cart
- After all edits have been made, click on the Cart/Checkout tab
- Review the authorizations granted and click on Checkout Now
To grant initial access
- Log in to ASTRA
- Select the Create New Authorization tab
- Enter the employees name (last, first), UWNetID or EID
- Click the Find and Verify button
- Select the appropriate person from the list, if more than one name appears
- Select MyFD from the applications drop down menu.
- Select the appropriate action (for preparers, select Inquiry and for submitters, select Expense Transfer) and role (unit staff)
- Select the limit (either organization code or budget number)
- When finished, click on Ok, proceed to cart
- After all authorizations have been added, click on the Cart/Checkout tab
- Review the authorizations granted and click on Checkout Now