Type of Goods / Services How to Buy How to Pay Other Comments
Janitorial Supplies Catalog Order eInvoice
UW Logos & Marks Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information
Hardware, Industrial Supplies Catalog Order eInvoice
Cleaning Supplies Catalog Order eInvoice
Software Catalog Order eInvoice

See IT Connect for UWare
Subaward Blanket Purchase Order eInvoice

See the Subawards page through the Office of Sponsored Projects
Security Systems Non-Catalog Order eInvoice
Equipment Leases Blanket Purchase Order eInvoice

Attach the lease agreement to the request for the buyer to sign.
Refrigerators for Labs Catalog Order eInvoice

Or Non-Catalog Ordering / BPO. See the Exception Items page for more information.

Environmental Health and Safety (EH&S) has published guidance regarding purchases of equipment and other items of concern to them. Please see guidance for more information.
Resale purchase Catalog Order eInvoice

Also Non-Catalog Orders and BPO. See the Exception Items page for more information.
Dental Equipment & Supplies Catalog Order eInvoice
Vehicles Blanket Purchase Order eInvoice

Ensure you contact Fleet Services to determine business use and minimum mileage requirements before creating a BPO.  As part of state requirements, all University vehicle assets must be managed by UW Fleet Services.  They will procure, manage and license the University vehicle asset on your behalf.
Air / Vessel Charters Non-Catalog Order eInvoice

Or, BPO.  Do not use a ProCard for Air charters.  For Bus, Shuttle, and Limo charters - use a UW Contracted supplier. More information available on the Charters / Transportation page.

For all charters, if a UW Contracted supplier is not used, departments must:

  • Review the Non-Contracted supplier information on the Charters / Transportation page.

  • Attach charter agreement and insurance documentation to the purchase request

  • Use object code 03-37 when setting up orders or paying for charters
Security Guards Non-Catalog Order eInvoice

Or BPO.
Servers, IT Catalog Order eInvoice

See IT Connect for information about Servers and Storage Centers
Artwork/Goods from individuals Non-Catalog Order eInvoice

Contact Buyer - Special requirements may appy to artwork
Radioactive Materials Catalog Order eInvoice

Radioactive materials may be ordered through the Perkin Elmer catalog. Non-Catalog and BPO may also be used. See the Exception Items page for more information.
Toxic Gases Catalog Order eInvoice

Purchase must be made from Linde in Ariba
Medical Supplies for Research Budgets Catalog Order eInvoice
Scientific Supplies & Equipment Catalog Order eInvoice
DNA / RNA Samples Catalog Order eInvoice
Facilities and Renovation Services Non-Catalog Order eInvoice

Or BPO. Procard is not allowed for this category. See the Exception Items page for more information.

UW Owned Space: See the UW Facilities Maintenance & Construction website - departments are not authorized to contract for these services without approval from Facilities. Facilities has the right of first refusal on these types of work.

Leased Space: Contact UW Real Estate regarding building alterations and construction

 

 
Vibration Tables Non-Catalog Order eInvoice

Or Blanket Purchase Order (BPO)
Ethyl Alcohol (for research) Catalog Order eInvoice

See the Ordering Ethyl Alcohol Procurement for more information.
 
Event Rentals (Tents / Canopies) Non-Catalog Order eInvoice

See, Catering, Hotels and Events.
Dry Ice Catalog Order eInvoice
Firearms / Ammunition / Explosives Non-Catalog Order eInvoice

Or BPO. Preapproval/notification from UW Police may be required.
Photographic Equipment & Supplies Catalog Order eInvoice
Standing Orders Blanket Purchase Order eInvoice
Reimbursement to an Employee (non-travel related) eReimbursement

Please visit the eReimbursement webpage
Auto Rental for UW Faculty/Staff on travel status eTravel
Parking Fees and Non-Duty Station Parking (non-travel) eTravel
Hotel Lodging for UW Faculty / Staff in Travel Status eTravel

See UW Travel
Mileage eTravel

See UW Travel
Meals for UW Faculty / Staff on Travel Status eTravel

See UW Travel
Honoraria related travel eTravel
Copiers Managed Print Services (MPS) Internal Sales Document (ISD)

More information is available on the MPS site.
 
Artwork/Goods from individuals Non-Catalog Order Manual Invoice

Contact Buyer - Special requirements may appy to artwork
Conference / Event Planning Non-PO Invoice

See Catering, Hotels and Events web page at: http://finance.uw.edu/ps/how-to-buy/planning-event

 
Permits and Licensing Non-PO Invoice
Consultants & Consulting Services Non-PO Invoice

Over $10K use Non-Catalog or BPO
Import / Export (Expeditors) Non-PO Invoice

See the Customs Clearance page
Payment to Clubs or groups assisting at UW athletic games Non-PO Invoice

See Non-PO Invoice Payment
Legal Fees Non-PO Invoice

See UW Attorney General's Office
Notary Bonds Non-PO Invoice

See the Notary Bond Application Process page
Subscriptions (Journals / Publications) Non-PO Invoice
Classes / Registration for Conferences & Webinars Non-PO Invoice

Unless offered by another UW Department
Academic Accreditation Fees Non-PO Invoice
Storage Services Non-PO Invoice
Web Design Services Non-PO Invoice