Frequently Asked Questions

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Documentation

A Sponsor has asked for a copy of the UW's "Single Audit" (or A-133 Audit). What do I send them?

External sponsors may request a copy of the UW’s Single Audit or A-133 Audit. When such a request is made, Sponsors should be directed to the State of Washington website where Single Audits are maintained.

For more information, see PAFC's web page on the UW single audit.

Sometimes when a package is received, there is no packing slip. Is it acceptable to write on the invoice the following? “No packing slip” and “Received by” and the person’s name who received the package and the date received?

Yes. The goal is to have documentation that the items were received, so indicating on the invoice that the items were received, the name of the person who received them, and the date of receipt is acceptable in lieu of signing the packing slip.

What are best practices to document the receipt of goods or services?

Verification, by either email or signature, would be noted on any of the following documents that contain an itemized list of the goods or services received:

—Packing slip received with the goods
—Itemized vendor invoice
—Written request for purchase of goods or services
—Other itemized list of goods or services signed by a responsible individual

Post Award Fiscal Compliance email: gcafco@uw.edu

For questions and issues relating to Effort Reporting, email: effortreporting@uw.edu