Type of Goods / Services How to Buy How to Pay Other Comments
Industrial Supplies (plumbing / electrical / fasteners) Catalog Order eInvoice
Event Rentals (Tents / Canopies) Other (see comments section) eInvoice

See, Catering, Hotels and Events.
Antibodies - Other Catalog Order eInvoice
Electronic Components Catalog Order eInvoice
Biological Safety Cabinets Non-Catalog Order eInvoice

Or BPO. Procard is not allowed for this category. See the Exception Items page for more information.
Radioactive Materials Catalog Order eInvoice

Radioactive materials may be ordered through the Perkin Elmer catalog. Non-Catalog and BPO may also be used. See the Exception Items page for more information.
Chemicals Catalog Order eInvoice
Medical Supplies for Research Budgets Catalog Order eInvoice
Electrical Supplies and Lighting Catalog Order eInvoice
Maintenance Contracts Blanket Purchase Order eInvoice

Or Non-Catalog. May require insurance and/or prevailing wage, check with a Buyer before placing an order for maintenance/service contracts.

Visit the "Specialty Underwriters Equipment Maintenance Program" page http://finance.uw.edu/ps/how-to-buy/su-maintenance to determine if equipment may be eligible for coverage through this program.
Lead, Metallic Lead containing products Non-Catalog Order eInvoice

EH&S helps manage post-purchase handling of lead and lead containing materials. If you have any questions on or are not aware of UW, state or federal post-purchase lead policies and requirements, please contact EH&S at 206-543-7388.
Affymetrix products Non-Catalog Order eInvoice

Or BPO. Items which require an intellectual property addendum. Or the Life Technologies catalog.
UW Logos & Marks Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information
Photographic Equipment & Supplies Catalog Order eInvoice
Security Systems Non-Catalog Order eInvoice
Cleaning Supplies Catalog Order eInvoice
Puget Sound Blood Bank products Non-Catalog Order eInvoice

Or BPO. See Blood, blood serum, and platelets on the Exception Items page for more information.
Equipment Leases Blanket Purchase Order eInvoice

Attach the lease agreement to the request for the buyer to sign.
Vehicles Blanket Purchase Order eInvoice

Ensure you contact Fleet Services to determine business use and minimum mileage requirements before creating a BPO.  As part of state requirements, all University vehicle assets must be managed by UW Fleet Services.  They will procure, manage and license the University vehicle asset on your behalf.
Subaward Blanket Purchase Order eInvoice

See the Subawards page through the Office of Sponsored Projects
Hardware, Industrial Supplies Catalog Order eInvoice
Security Guards Non-Catalog Order eInvoice

Or BPO.
Air / Vessel Charters Non-Catalog Order eInvoice

Or, BPO.  Do not use a ProCard for Air charters.  For Bus, Shuttle, and Limo charters - use a UW Contracted supplier. More information available on the Charters / Transportation page.

For all charters, if a UW Contracted supplier is not used, departments must:

  • Review the Non-Contracted supplier information on the Charters / Transportation page.

  • Attach charter agreement and insurance documentation to the purchase request

  • Use object code 03-37 when setting up orders or paying for charters
Logo Items for UW Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.
Cadavers / Human Body Parts Non-Catalog Order eInvoice

Or BPO. Purchase of cadavers or human body parts are not allowed on Procard. See the Exception Items page for more information.
Artwork/Goods from individuals Non-Catalog Order eInvoice

Contact Buyer - Special requirements may appy to artwork
Resale purchase Catalog Order eInvoice

Also Non-Catalog Orders and BPO. See the Exception Items page for more information.
Liquid Nitrogen Catalog Order eInvoice
Facilities and Renovation Services Non-Catalog Order eInvoice

Or BPO. Procard is not allowed for this category. See the Exception Items page for more information.

UW Owned Space: See the UW Facilities Maintenance & Construction website - departments are not authorized to contract for these services without approval from Facilities. Facilities has the right of first refusal on these types of work.

Leased Space: Contact UW Real Estate regarding building alterations and construction

 

 
Reimbursement to an Employee (non-travel related) eReimbursement

Please visit the eReimbursement webpage
Auto Rental for UW Faculty/Staff on travel status eTravel
Mileage eTravel

See UW Travel
Honoraria related travel eTravel
Hotel Lodging for UW Faculty / Staff in Travel Status eTravel

See UW Travel
Meals for UW Faculty / Staff on Travel Status eTravel

See UW Travel
Parking Fees and Non-Duty Station Parking (non-travel) eTravel
Copiers Managed Print Services (MPS) Internal Sales Document (ISD)

More information is available on the MPS site.
 
Artwork/Goods from individuals Non-Catalog Order Manual Invoice

Contact Buyer - Special requirements may appy to artwork
Legal Fees Non-PO Invoice

See UW Attorney General's Office
Attorney Fees Non-PO Invoice
Subscriptions (Journals / Publications) Non-PO Invoice
Memberships and Dues Non-PO Invoice
Notary Bonds Non-PO Invoice

See the Notary Bond Application Process page
Import / Export (Expeditors) Non-PO Invoice

See the Customs Clearance page
Conference / Event Planning Non-PO Invoice

See Catering, Hotels and Events web page at: http://finance.uw.edu/ps/how-to-buy/planning-event

 
Storage Services Non-PO Invoice
Classes / Registration for Conferences & Webinars Non-PO Invoice

Unless offered by another UW Department
Consultants & Consulting Services Non-PO Invoice

Over $10K use Non-Catalog or BPO
Web Design Services Non-PO Invoice
Payment to Clubs or groups assisting at UW athletic games Non-PO Invoice

See Non-PO Invoice Payment