Type of Goods / Services How to Buy How to Pay Other Comments
Electrical Supplies and Lighting Catalog Order eInvoice
Lead, Metallic Lead containing products Non-Catalog Order eInvoice

EH&S helps manage post-purchase handling of lead and lead containing materials. If you have any questions on or are not aware of UW, state or federal post-purchase lead policies and requirements, please contact EH&S at 206-543-7388.
Chemicals Catalog Order eInvoice
Maintenance Contracts Blanket Purchase Order eInvoice

Or Non-Catalog. May require insurance and/or prevailing wage, check with a Buyer before placing an order for maintenance/service contracts.

Visit the "Specialty Underwriters Equipment Maintenance Program" page http://finance.uw.edu/ps/how-to-buy/su-maintenance to determine if equipment may be eligible for coverage through this program.
Office Supplies Catalog Order eInvoice
Affymetrix products Non-Catalog Order eInvoice

Or BPO. Items which require an intellectual property addendum. Or the Life Technologies catalog.
Laboratory Equipment, Supplies, Reagents & Glassware Catalog Order eInvoice
UW Logos & Marks Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information
Puget Sound Blood Bank products Non-Catalog Order eInvoice

Or BPO. See Blood, blood serum, and platelets on the Exception Items page for more information.
Cleaning Supplies Catalog Order eInvoice
Hardware, Industrial Supplies Catalog Order eInvoice
Subaward Blanket Purchase Order eInvoice

See the Subawards page through the Office of Sponsored Projects
Janitorial Supplies Catalog Order eInvoice
Air / Vessel Charters Non-Catalog Order eInvoice

Or, BPO.  Do not use a ProCard for Air charters.  For Bus, Shuttle, and Limo charters - use a UW Contracted supplier. More information available on the Charters / Transportation page.

For all charters, if a UW Contracted supplier is not used, departments must:

  • Review the Non-Contracted supplier information on the Charters / Transportation page.

  • Attach charter agreement and insurance documentation to the purchase request

  • Use object code 03-37 when setting up orders or paying for charters
Cadavers / Human Body Parts Non-Catalog Order eInvoice

Or BPO. Purchase of cadavers or human body parts are not allowed on Procard. See the Exception Items page for more information.
Resale purchase Catalog Order eInvoice

Also Non-Catalog Orders and BPO. See the Exception Items page for more information.
Artwork/Goods from individuals Non-Catalog Order eInvoice

Contact Buyer - Special requirements may appy to artwork
Security Systems Non-Catalog Order eInvoice
Refrigerators for Labs Catalog Order eInvoice

Or Non-Catalog Ordering / BPO. See the Exception Items page for more information.

Environmental Health and Safety (EH&S) has published guidance regarding purchases of equipment and other items of concern to them. Please see guidance for more information.
Equipment Leases Blanket Purchase Order eInvoice

Attach the lease agreement to the request for the buyer to sign.
Toxic Gases Catalog Order eInvoice

Purchase must be made from Linde in Ariba
Vehicles Blanket Purchase Order eInvoice

Ensure you contact Fleet Services to determine business use and minimum mileage requirements before creating a BPO.  As part of state requirements, all University vehicle assets must be managed by UW Fleet Services.  They will procure, manage and license the University vehicle asset on your behalf.
Security Guards Non-Catalog Order eInvoice

Or BPO.
Software Catalog Order eInvoice

See IT Connect for UWare
Ethyl Alcohol (for research) Catalog Order eInvoice

See the Ordering Ethyl Alcohol Procurement for more information.
 
Radioactive Materials Catalog Order eInvoice

Radioactive materials may be ordered through the Perkin Elmer catalog. Non-Catalog and BPO may also be used. See the Exception Items page for more information.
Vibration Tables Non-Catalog Order eInvoice

Or Blanket Purchase Order (BPO)
Medical Supplies for Research Budgets Catalog Order eInvoice
Dental Equipment & Supplies Catalog Order eInvoice
Reimbursement to an Employee (non-travel related) eReimbursement

Please visit the eReimbursement webpage
Meals for UW Faculty / Staff on Travel Status eTravel

See UW Travel
Auto Rental for UW Faculty/Staff on travel status eTravel
Honoraria related travel eTravel
Parking Fees and Non-Duty Station Parking (non-travel) eTravel
Hotel Lodging for UW Faculty / Staff in Travel Status eTravel

See UW Travel
Mileage eTravel

See UW Travel
Copiers Managed Print Services (MPS) Internal Sales Document (ISD)

More information is available on the MPS site.
 
Artwork/Goods from individuals Non-Catalog Order Manual Invoice

Contact Buyer - Special requirements may appy to artwork
Permits and Licensing Non-PO Invoice
Import / Export (Expeditors) Non-PO Invoice

See the Customs Clearance page
Conference / Event Planning Non-PO Invoice

See Catering, Hotels and Events web page at: http://finance.uw.edu/ps/how-to-buy/planning-event

 
Notary Bonds Non-PO Invoice

See the Notary Bond Application Process page
Legal Fees Non-PO Invoice

See UW Attorney General's Office
Consultants & Consulting Services Non-PO Invoice

Over $10K use Non-Catalog or BPO
Subscriptions (Journals / Publications) Non-PO Invoice
Classes / Registration for Conferences & Webinars Non-PO Invoice

Unless offered by another UW Department
Payment to Clubs or groups assisting at UW athletic games Non-PO Invoice

See Non-PO Invoice Payment
Individuals who have an active vendor number Non-PO Invoice
Storage Services Non-PO Invoice
Web Design Services Non-PO Invoice