Type of Goods / Services How to Buy How to Pay Other Comments
Study Abroad

See Study Abroad: Proposing a Program
Window Treatments Facilities

See UW Facilities
M&E Tax Exempt purchase

Or BPO
Graphic Art & Design Services

See Creative Communications
Office Space (Leased)

See the UW Real Estate Office
Keys / Locks

Contact UW Facilities Lock Shop
Payment to Student Employees Other (see comments section)

Payments to Student Employees should be made through Payroll.
Moving & Relocation Services (non-household moves)

See UW Moving Services
Mobile Device Guidelines Other (see comments section)

See Mobile Device Guidelines
Travel

See UW Travel
Controlled Substances Other (see comments section)

See UW Medicine's Controlled Substance Information
Internet Service Provider

See UW IT Connect
Temporary Services (non-patient care)

See UW Human Resources Temporary Staffing

Research Subject Payments Other (see comments section)

Revolving Fund, Field Advance, or Gift Card. See Research Subjects
Floor Coverings Other (see comments section)

Please contact UW Facilities to get this started
Interior Design Service

See the UW Capital Projects Office page on Design Services
Television and Video Productions Services

See UWTV

Insurance

See the Office of Risk Management
Telecommunications

See IT Connect
Printing Creative Communications (C2)

See Creative Communications
Copying/Printing Services Other (see comments section)

See UW Creative Communications
Mailing Services, Postage & Fees

See Creative Communications Mailing Services
Airfare for UW Faculty / Staff Central Travel Account (CTA) Central Travel Account (CTA)
Goods / Services from UW Departments Cost Transfer Invoice (CTI)

Or Internal Sales Document (ISD)
Servers, IT Catalog Order eInvoice

See IT Connect for information about Servers and Storage Centers
Lead, Metallic Lead containing products Non-Catalog Order eInvoice

EH&S helps manage post-purchase handling of lead and lead containing materials. If you have any questions on or are not aware of UW, state or federal post-purchase lead policies and requirements, please contact EH&S at 206-543-7388.
Foreign Supplier Orders Non-Catalog Order eInvoice

Buying also can use BPO. See Foreign Suppliers. Paying can also be done through Non-PO Invoice.
Logo Items for UW Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.
Bus Charter Services Non-Catalog Order eInvoice

Or BPO. For Bus, Shuttle, and Limo charters - use a UW Contracted supplier. More information available on the Charters / Transportation page.

 

For all charters, if a UW Contracted supplier is not used, departments must:

  • Review the Non-Contracted supplier information on the Charters / Transportation page.

  • Attach charter agreement and insurance documentation to the purchase request

  • Use object code 03-37 when setting up orders or paying for charters

 
Affymetrix products Non-Catalog Order eInvoice

Or BPO. Items which require an intellectual property addendum. Or the Life Technologies catalog.
Scientific Supplies & Equipment Catalog Order eInvoice
DNA / RNA Samples Catalog Order eInvoice
Liquid Nitrogen Catalog Order eInvoice
Chemicals Catalog Order eInvoice
Security Systems Non-Catalog Order eInvoice
Equipment Leases Blanket Purchase Order eInvoice

Attach the lease agreement to the request for the buyer to sign.
Puget Sound Blood Bank products Non-Catalog Order eInvoice

Or BPO. See Blood, blood serum, and platelets on the Exception Items page for more information.
Event Rentals (Tents / Canopies) Non-Catalog Order eInvoice

See, Catering, Hotels and Events.
Dry Ice Catalog Order eInvoice
Maintenance Contracts Blanket Purchase Order eInvoice

Or Non-Catalog. May require insurance and/or prevailing wage, check with a Buyer before placing an order for maintenance/service contracts.

Visit the "Specialty Underwriters Equipment Maintenance Program" page http://finance.uw.edu/ps/how-to-buy/su-maintenance to determine if equipment may be eligible for coverage through this program.
Vehicles Blanket Purchase Order eInvoice

Ensure you contact Fleet Services to determine business use and minimum mileage requirements before creating a BPO.  As part of state requirements, all University vehicle assets must be managed by UW Fleet Services.  They will procure, manage and license the University vehicle asset on your behalf.
Hardware, Industrial Supplies Catalog Order eInvoice
Security Guards Non-Catalog Order eInvoice

Or BPO.
Office Supplies Catalog Order eInvoice
Event Rentals (Tents / Canopies) Other (see comments section) eInvoice

See, Catering, Hotels and Events.
Electronic Components Catalog Order eInvoice
UW Logos & Marks Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information
Laboratory Equipment, Supplies, Reagents & Glassware Catalog Order eInvoice
Cleaning Supplies Catalog Order eInvoice
Facilities and Renovation Services Non-Catalog Order eInvoice

Or BPO. Procard is not allowed for this category. See the Exception Items page for more information.

UW Owned Space: See the UW Facilities Maintenance & Construction website - departments are not authorized to contract for these services without approval from Facilities. Facilities has the right of first refusal on these types of work.

Leased Space: Contact UW Real Estate regarding building alterations and construction