Type of Goods / Services How to Buy How to Pay Other Comments
Laboratory Equipment, Supplies, Reagents & Glassware Catalog Order eInvoice
Security Guards Non-Catalog Order eInvoice

Or BPO.
Air / Vessel Charters Non-Catalog Order eInvoice

Or, BPO.  Do not use a ProCard for Air charters.  For Bus, Shuttle, and Limo charters - use a UW Contracted supplier. More information available on the Charters / Transportation page.

For all charters, if a UW Contracted supplier is not used, departments must:

  • Review the Non-Contracted supplier information on the Charters / Transportation page.

  • Attach charter agreement and insurance documentation to the purchase request

  • Use object code 03-37 when setting up orders or paying for charters
Affymetrix products Non-Catalog Order eInvoice

Or BPO. Items which require an intellectual property addendum. Or the Life Technologies catalog.
Software Catalog Order eInvoice

See IT Connect for UWare
Artwork/Goods from individuals Non-Catalog Order eInvoice

Contact Buyer - Special requirements may appy to artwork
Dental Equipment & Supplies Catalog Order eInvoice
Facilities and Renovation Services Non-Catalog Order eInvoice

Or BPO. Procard is not allowed for this category. See the Exception Items page for more information.

UW Owned Space: See the UW Facilities Maintenance & Construction website - departments are not authorized to contract for these services without approval from Facilities. Facilities has the right of first refusal on these types of work.

Leased Space: Contact UW Real Estate regarding building alterations and construction

 

 
Puget Sound Blood Bank products Non-Catalog Order eInvoice

Or BPO. See Blood, blood serum, and platelets on the Exception Items page for more information.
Hardware, Industrial Supplies Catalog Order eInvoice
Servers, IT Catalog Order eInvoice

See IT Connect for information about Servers and Storage Centers
Janitorial Supplies Catalog Order eInvoice
Firearms / Ammunition / Explosives Non-Catalog Order eInvoice

Or BPO. Preapproval/notification from UW Police may be required.
Ethyl Alcohol (for research) Catalog Order eInvoice

See the Ordering Ethyl Alcohol Procurement for more information.
 
Scientific Supplies & Equipment Catalog Order eInvoice
Resale purchase Catalog Order eInvoice

Also Non-Catalog Orders and BPO. See the Exception Items page for more information.
DNA / RNA Samples Catalog Order eInvoice
Refrigerators for Labs Catalog Order eInvoice

Or Non-Catalog Ordering / BPO. See the Exception Items page for more information.

Environmental Health and Safety (EH&S) has published guidance regarding purchases of equipment and other items of concern to them. Please see guidance for more information.
Audio-Visual Supplies / Goods / Equipment Catalog Order eInvoice

See UW Contracts
Event Rentals (Tents / Canopies) Non-Catalog Order eInvoice

See, Catering, Hotels and Events.
Toxic Gases Catalog Order eInvoice

Purchase must be made from Linde in Ariba
Dry Ice Catalog Order eInvoice
Radioactive Materials Catalog Order eInvoice

Radioactive materials may be ordered through the Perkin Elmer catalog. Non-Catalog and BPO may also be used. See the Exception Items page for more information.
Medical Supplies for Research Budgets Catalog Order eInvoice
Event Rentals (Tents / Canopies) Other (see comments section) eInvoice

See, Catering, Hotels and Events.
Fume Hoods Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.
Gases - Compressed & Liquid Catalog Order eInvoice

See Gases - Compressed and Liquid
Vibration Tables Non-Catalog Order eInvoice

Or Blanket Purchase Order (BPO)
Electronic Components Catalog Order eInvoice
Reimbursement to an Employee (non-travel related) eReimbursement

Please visit the eReimbursement webpage
Meals for UW Faculty / Staff on Travel Status eTravel

See UW Travel
Parking Fees and Non-Duty Station Parking (non-travel) eTravel
Hotel Lodging for UW Faculty / Staff in Travel Status eTravel

See UW Travel
Mileage eTravel

See UW Travel
Honoraria related travel eTravel
Auto Rental for UW Faculty/Staff on travel status eTravel
Copiers Managed Print Services (MPS) Internal Sales Document (ISD)

More information is available on the MPS site.
 
Artwork/Goods from individuals Non-Catalog Order Manual Invoice

Contact Buyer - Special requirements may appy to artwork
Conference / Event Planning Non-PO Invoice

See Catering, Hotels and Events web page at: http://finance.uw.edu/ps/how-to-buy/planning-event

 
Subscriptions (Journals / Publications) Non-PO Invoice
Consultants & Consulting Services Non-PO Invoice

Over $10K use Non-Catalog or BPO
Notary Bonds Non-PO Invoice

See the Notary Bond Application Process page
Payment to Clubs or groups assisting at UW athletic games Non-PO Invoice

See Non-PO Invoice Payment
Permits and Licensing Non-PO Invoice
Storage Services Non-PO Invoice
Classes / Registration for Conferences & Webinars Non-PO Invoice

Unless offered by another UW Department
Web Design Services Non-PO Invoice
Legal Fees Non-PO Invoice

See UW Attorney General's Office
Import / Export (Expeditors) Non-PO Invoice

See the Customs Clearance page
Academic Accreditation Fees Non-PO Invoice