Type of Goods / Services How to Buy How to Pay Other Comments
Graphic Art & Design Services

See Creative Communications
Insurance

See the Office of Risk Management
Study Abroad

See Study Abroad: Proposing a Program
Printing Creative Communications (C2)

See Creative Communications
Window Treatments Facilities

See UW Facilities
Mailing Services, Postage & Fees

See Creative Communications Mailing Services
Mobile Device Guidelines Other (see comments section)

See Mobile Device Guidelines
Payment to Student Employees Other (see comments section)

Payments to Student Employees should be made through Payroll.
Controlled Substances Other (see comments section)

See UW Medicine's Controlled Substance Information
Research Subject Payments Other (see comments section)

Revolving Fund, Field Advance, or Gift Card. See Research Subjects
Travel

See UW Travel
Office Space (Leased)

See the UW Real Estate Office
Temporary Services (non-patient care)

See UW Human Resources Temporary Staffing

Keys / Locks

Contact UW Facilities Lock Shop
Floor Coverings Other (see comments section)

Please contact UW Facilities to get this started
Moving & Relocation Services (non-household moves)

See UW Moving Services
Television and Video Productions Services

See UWTV

Copying/Printing Services Other (see comments section)

See UW Creative Communications
Telecommunications

See IT Connect
Internet Service Provider

See UW IT Connect
M&E Tax Exempt purchase

Or BPO
Interior Design Service

See the UW Capital Projects Office page on Design Services
Airfare for UW Faculty / Staff Central Travel Account (CTA) Central Travel Account (CTA)
Goods / Services from UW Departments Cost Transfer Invoice (CTI)

Or Internal Sales Document (ISD)
Radioactive Materials Catalog Order eInvoice

Radioactive materials may be ordered through the Perkin Elmer catalog. Non-Catalog and BPO may also be used. See the Exception Items page for more information.
Resale purchase Catalog Order eInvoice

Also Non-Catalog Orders and BPO. See the Exception Items page for more information.
Medical Supplies for Research Budgets Catalog Order eInvoice
Chemicals Catalog Order eInvoice
Scientific Supplies & Equipment Catalog Order eInvoice
DNA / RNA Samples Catalog Order eInvoice
Toxic Gases Catalog Order eInvoice

Purchase must be made from Linde in Ariba
Maintenance Contracts Blanket Purchase Order eInvoice

Or Non-Catalog. May require insurance and/or prevailing wage, check with a Buyer before placing an order for maintenance/service contracts.

Visit the "Specialty Underwriters Equipment Maintenance Program" page http://finance.uw.edu/ps/how-to-buy/su-maintenance to determine if equipment may be eligible for coverage through this program.
Event Rentals (Tents / Canopies) Non-Catalog Order eInvoice

See, Catering, Hotels and Events.
Photographic Equipment & Supplies Catalog Order eInvoice
Dry Ice Catalog Order eInvoice
Vibration Tables Non-Catalog Order eInvoice

Or Blanket Purchase Order (BPO)
UW Logos & Marks Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information
Cleaning Supplies Catalog Order eInvoice
Event Rentals (Tents / Canopies) Other (see comments section) eInvoice

See, Catering, Hotels and Events.
Security Systems Non-Catalog Order eInvoice
Equipment Leases Blanket Purchase Order eInvoice

Attach the lease agreement to the request for the buyer to sign.
Electronic Components Catalog Order eInvoice
Vehicles Blanket Purchase Order eInvoice

Ensure you contact Fleet Services to determine business use and minimum mileage requirements before creating a BPO.  As part of state requirements, all University vehicle assets must be managed by UW Fleet Services.  They will procure, manage and license the University vehicle asset on your behalf.
Standing Orders Blanket Purchase Order eInvoice
Logo Items for UW Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.
Subaward Blanket Purchase Order eInvoice

See the Subawards page through the Office of Sponsored Projects
Security Guards Non-Catalog Order eInvoice

Or BPO.
Air / Vessel Charters Non-Catalog Order eInvoice

Or, BPO.  Do not use a ProCard for Air charters.  For Bus, Shuttle, and Limo charters - use a UW Contracted supplier. More information available on the Charters / Transportation page.

For all charters, if a UW Contracted supplier is not used, departments must:

  • Review the Non-Contracted supplier information on the Charters / Transportation page.

  • Attach charter agreement and insurance documentation to the purchase request

  • Use object code 03-37 when setting up orders or paying for charters
Animals / Animal products & services i Animal studies Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.
Electrical Supplies and Lighting Catalog Order eInvoice