Type of Goods / Services | How to Buy | How to Pay | Other Comments |
---|---|---|---|
X-Ray / Lasers | Non-Catalog Order | eInvoice |
Or BPO. Procard is not allowed for this category. See the Exception Items page for more information. |
Window Treatments | Facilities |
See UW Facilities |
|
Web Design Services | Non-PO Invoice | ||
Vibration Tables | Non-Catalog Order | eInvoice |
Or Blanket Purchase Order (BPO) |
Vehicles | Blanket Purchase Order | eInvoice |
Ensure you contact Fleet Services to determine business use and minimum mileage requirements before creating a BPO. As part of state requirements, all University vehicle assets must be managed by UW Fleet Services. They will procure, manage and license the University vehicle asset on your behalf. |
UW Logos & Marks | Non-Catalog Order | eInvoice |
Or BPO. See the Exception Items page for more information |
Utilities: Electricity, Water, Natural Gas, Sewer | ProCard | ProCard |
Non-PO Invoicing may be used if Utility doesn't accept ProCard |
Used Goods | ProCard | ProCard |
See UW Surplus |
Travel |
See UW Travel |
||
Toxic Gases | Catalog Order | eInvoice |
Purchase must be made from Linde in Ariba |
Temporary Services (non-patient care) | |||
Television and Video Productions Services |
See UWTV |
||
Telecommunications |
See IT Connect |
||
Subscriptions (Journals / Publications) | Non-PO Invoice | ||
Subaward | Blanket Purchase Order | eInvoice |
See the Subawards page through the Office of Sponsored Projects |
Study Abroad | |||
Storage Services | Non-PO Invoice | ||
Standing Orders | Blanket Purchase Order | eInvoice | |
Software | Catalog Order | eInvoice |
See IT Connect for UWare |
Servers, IT | Catalog Order | eInvoice |
See IT Connect for information about Servers and Storage Centers |
Security Systems | Non-Catalog Order | eInvoice | |
Security Guards | Non-Catalog Order | eInvoice |
Or BPO. |
Scientific Supplies & Equipment | Catalog Order | eInvoice | |
Royalties | Payments to Individuals (P2I) |
See Royalities under Payment to Individuals |
|
Research Subject Payments | Other (see comments section) |
Revolving Fund, Field Advance, or Gift Card. See Research Subjects |
|
Resale purchase | Catalog Order | eInvoice |
Also Non-Catalog Orders and BPO. See the Exception Items page for more information. |
Reimbursement to an Employee (non-travel related) | eReimbursement |
Please visit the eReimbursement webpage |
|
Refrigerators for Labs | Catalog Order | eInvoice |
Or Non-Catalog Ordering / BPO. See the Exception Items page for more information. Environmental Health and Safety (EH&S) has published guidance regarding purchases of equipment and other items of concern to them. Please see guidance for more information. |
Radioactive Materials | Catalog Order | eInvoice |
Radioactive materials may be ordered through the Perkin Elmer catalog. Non-Catalog and BPO may also be used. See the Exception Items page for more information. |
Puget Sound Blood Bank products | Non-Catalog Order | eInvoice |
Or BPO. See Blood, blood serum, and platelets on the Exception Items page for more information. |
Prizes & Awards for Students | Payments to Individuals (P2I) |
Information is available on the P2I website. |
|
Printing | Creative Communications (C2) | ||
Photographic Equipment & Supplies | Catalog Order | eInvoice | |
Permits and Licensing | Non-PO Invoice | ||
Performers | Payments to Individuals (P2I) |
See Performers under Payments to Individuals |
|
Payments to Employees (Exception: Royalties) | Payroll |
See Payroll for information on Paying Employees See Royalties for exception |
|
Payment to Student Employees | Other (see comments section) |
Payments to Student Employees should be made through Payroll. |
|
Payment to Clubs or groups assisting at UW athletic games | Non-PO Invoice | ||
Parking Fees and Non-Duty Station Parking (non-travel) | eTravel | ||
Office Supplies | Catalog Order | eInvoice | |
Office Space (Leased) |
See the UW Real Estate Office |
||
Notary Bonds | Non-PO Invoice |
See the Notary Bond Application Process page |
|
Non-UW Scholarships | Payments to Individuals (P2I) |
See Non-UW Scholarship under Payments to Individuals |
|
Moving & Relocation Services (non-household moves) | |||
Mobile Device Guidelines | Other (see comments section) | ||
Mileage | eTravel |
See UW Travel |
|
Memberships and Dues | Non-PO Invoice | ||
Medical Supplies for Research Budgets | Catalog Order | eInvoice | |
Meals for UW Faculty / Staff on Travel Status | eTravel |
See UW Travel |
|
Maintenance Contracts | Blanket Purchase Order | eInvoice |
Or Non-Catalog. May require insurance and/or prevailing wage, check with a Buyer before placing an order for maintenance/service contracts. Visit the "Specialty Underwriters Equipment Maintenance Program" page http://finance.uw.edu/ps/how-to-buy/su-maintenance to determine if equipment may be eligible for coverage through this program. |