The PI will need to prepare an Interim Cost Share report.
For more information on Interim Cost Share reports, see the Close Out section on the GCA Cost Share webpage.
Very unlikely. NIH only allows Cost Share on Awards where it is stated in the Program Announcement that Cost Share is required (very rare), or will be a factor in selecting the Award recipients.
So unless the Program Announcement states that Cost Share is a factor, Cost Share should not be included in any NIH Award.
Information on Third-party Cost Share may be found in the Cost Share Components section of the GCA Cost Share webpage.
In-kind cost sharing is non-monetary--e.g. volunteer time--and is treated as third-party cost share. In-kind contributions are assigned a dollar value by the entity providing the service (whether UW-affiliated or a third party) and reported to GCA as third-party non-FEC Cost Share, with no F&A assigned.
For more information on Third-party Cost Share, see the Cost Share Commitment Components section on the GCA Cost Share webpage.
Grant and Contract Accounting (GCA) reviews budgets with UIDC Cost Share on a quarterly basis, makes the necessary computations, and enters the Unrecovered Indirect Cost (UIDC) share into the Cost Share Summary application. Departments should review these entries and let GCA know via Grant Tracker if there are questions.
Unrecovered Indirect Costs (UIDC) can be used for cost share when prior written sponsor approval has been received.
For more information on UIDC, see the Cost Share Commitment Components section on the GCA Cost Share webpage.
It depends on the cost share requirements from the sponsor and/or what the PI proposed to the sponsor.
At the bottom of the Cost Share Summary application there is a column showing the total pledged dollar amount and another showing the actual total cost share dollars. Cost Share is considered met when the documented Cost Share actuals in the Cost Share Summary satisfy the sponsor’s requirements or meet the cost share commitments in the proposal budget.
Cost share is coded in the system as M (Mandatory), R (Committed) and C (Salary Cap) cost sharing.
Note that Salary Cap cost share is no longer captured in the cost share summary application, and is only visible on a faculty's FEC.
The eFECS Cost Share Summary application provides cost share pledge information. Enter a budget number and click find to see what is recorded for pledges and actuals to date for the referenced budget number. For more instructions on using the eFECS application, email efecs@uw.edu