Small Dollar Purchases in PAS

It is Procurement Services policy that no small dollar purchases be made in the legacy PAS system. The following includes a brief list of exceptions to this policy for PAS, Non Catalog orders and the Non-PO Invoice:

 

(1) The supplier is not an eProcurement Supplier AND does not accept the ProCurement Card.
 
(2) Some payments to individuals
 
(3) The item(s) being purchased falls under one of the following categories:
Category Additional Notes

Alteration, Building modifications and/or construction/painting

see the Facility Services Maintenance &Alterations website - departments are not authorized to contract for these services without approval from Facilities

Animals / Animal Products & Services /Custom Animal Antibodies

see the Office of Animal Welfare website
Automated External Defibrillators (AED) All requests for AED purchases must be submitted to the University of Washington department of Environmental Health & Safety (EH&S) prior to purchase and approved by EH&S. After purchase, department must have a documented AED operation and maintenance plan and notify EH&S when the AED arrives.

Cadavers

Purchase of cadavers and/or human body parts must be made through PAS to ensure that the procurement is in compliance with all legal, public health, and ethical standards.

Controlled Substances

see UW Medicine's Controlled Substance Information
Firearms, ammunition, explosives

Prohibited: Possession or use of firearms, explosives, dangerous chemicals or other dangerous weapons or instrumentalities on the university campus, except for authorized university purposes, unless prior written approval has been obtained from the university chief of police, or any other person designated by the president of the university;

http://www.washington.edu/admin/rules/policies/WAC/478-124-020.html

All weapons, firearms, and permanently attached accessories such as rifles, pistols, flare guns, net guns, tasers, rifle scopes, signal guns, line-throwing equipment, and animal control devices must be tagged and inventoried regardless of cost. Proper object codes are listed below:

Foreign Vendors  
Fume Hoods and  Biological Safety Cabinets - only specific brands and models are approved for purchase by EH&S see UW EH&S Information for Laboratory Staff.  Environmental Health and Safety (EH&S) has published guidance regarding purchases of equipment and other items of concern to them. Please see their website for more information.
Goods / Services from
UW Departments or any
UW Employees
:
 
Hazardous materials such as radioactive chemicals,
Lab Refrigerators / Lab Freezers, fume hoods, etc.
Environmental Health and Safety (EH&S) has published guidance regarding purchases of equipment and other items of concern to them. Please see their website for more information.
Notary Bonds See Notary Bonds page
Prevailing Wage  
Products from Affymetrix items which require an Intellectual Property addendum
Puget Sound Blood Bank blood, blood serum and platelets
Radioactive Chemicals / Materials see UW EH&S
Reimbursements to UW employees see eReimbursements for UW employees, check requests for others up to $10,000
Research Subject Payments  
Some standing orders
with Purchasing review:
The long term goal is for these kinds of purchases to be made in eProcurement; however some exceptions will be made on a fact based review with Purchasing Staff. For pre-approval of these types of purchases in PAS, contact Procurement Customer Service at 206-543-4500 to be routed to the appropriate Buyer.
Some maintenance agreements with Purchasing review The long term goal is for these kinds of purchases to be made in eProcurement; however some exceptions will be made on a fact based review with Purchasing Staff. For pre-approval of these types of purchases in PAS, contact Procurement Customer Service at 206-543-4500 to be routed to the appropriate Buyer.
Subcontracts See the Office of Sponsored Programs

Tax Exempt Purchases
- M&E Purchases
- Items for resale

M&E Purchases are available for Non-catalog but not available for Non-PO or Procard.

Items for resale should be purchased via PAS only

Toxic Gases Toxic gases must be Purchased from Praxir only via eProcurement
Vehicles  
Vessel Charters Aircraft, Boat, and Bus charters see: Charters / Transportation
Vibration Tables Purchase of vibration tables have unique delivery requirements such as insurance and 3rd party rigging services due to the weight of the tables and should be reviewed by a Buyer.
Wire Transfers see the Wire Payments page

If in doubt, please contact Procurement Services Customer Service and we will review your invoice.

 

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