Card Services Program
PaymentNet 4 is finally here. Here are several resources that may help you:
- PaymentNet 4: An Introduction
- PaymentNet4: Training Presentation
- PaymentNet 4 Cardholder Training Module
- How to Review Transactions - a quick guide
- PaymentNet 4 Quick Reference Guides
- PaymentNet 4 Quick How-To Guide
We are consistently updating our FAQs about PaymentNet4, and the answers you are looking for may be there. We are currently receiving a lot of questions over the phone and not able to answer all calls. If you have questions, please email the procard team at firstname.lastname@example.org. Thank you for your patience.
The University's ProCard program is designed to reduce the use of petty cash funds, small dollar purchasing and eliminate the use of personal funds.
The ProCard is a Visa purchasing card available for faculty and staff, provided they are permitted to receive one by their department administrator who has the necessary delegated authority.
All procurement card users are required to abide by all Washington State & UW purchasing regulations when purchasing with the UW Procurement Card. The ProCurement Card is confined to UW business purchases only, and must never be used for personal expenditures or UW travel related purchases.
The ProCurement Card system includes an online (PaymentNet) system for reviewing transactions and allocating transactions to appropriate budget and account codes. Payments for purchases are processed centrally by UW Procurement Services.
Oversight for the Procurement Card Program is provided by the University ProCurement Card Administrator and designated individuals administering the program in each department. Responsibility for appropriate administration and card usage rests with individual cardholders and departments. Procurement Card Administration monitors departmental compliance with the ProCurement Card program policies and procedures.
University Bookstore Purchase Policy
Due to credit card security concerns, University Bookstore will no longer allow any ProCard charges made by anyone other than the cardholder. The individual whose name is on the card should be the person making the transaction – this is consistent with ProCard policy regarding card sharing.
Cardholder phone order with associate pick-up: Identify who will pick-up item and that individual must present ID upon receipt of purchased item. (Card or copy of card not needed.)
New Procurement Services Policy Regarding Copier Leases
New copier leases may not be processed through ProCard or the Non-PO Invoice methodology. Existing copier leases currently being paid with a ProCard or a Non-PO Invoice may continue to use these processes.
The UW has a new program which eliminates the need for copier leases, called “Managed Print Services” (MPS). Please check out the MPS website if you require copier equipment and services: http://f2.washington.edu/mps/home
Having trouble running queries in PaymentNet?
You may need to install the latest version of Java: http://java.com/en/download/faq/remove_olderversions.xml
Having problems running reports in IE 10?
If you are currently running Internet Explorer 10, you will need to click the compatibility view icon to be able to print your report.
Beware of phone/email scams!
We recently received some reports from ProCard holders receiving a phone call or an email from someone claiming to be from JP Morgan Chase; and wanted to verify some information about the cardholders' JP Morgan Chase account. This is a scam!
JP Morgan Chase will contact cardholders to verify unusual charges on your account; but they will never ask for the card information. If you receive a phone call from someone claiming to be from JPMC and asks for your ProCard account number, hang up. Call the number on the back of the card to reach JPMC to verify the status of your card account. Also, NEVER click on any links provided in the email message.