In most cases, the answer is "no." However, the answer is "yes" if your award falls into one of the following categories:
- a clinical trial award
- a firm fixed price contract
- has written sponsor approval to keep the unspent the balance
Unspent balances from sponsored program awards must be transferred to a residual balance worktag. Please give GCA your residual balance worktag, and we will transfer the balance when we close the award line. If the surplus is greater than 25% of the award amount, you must provide a justification. (In rare cases, surpluses in budgets other than clinical trials or fixed price contracts may be retained, but only with explicit written authorization from the sponsor.)
If you need a new residual balance worktag, follow the process in the Worktag Template UW connect article. If you have a question about residual balance worktags, contact the UW Finance Operations (Fin Ops) team.
Visit our Closing Your Award webpage for more information.