Can the department enter into a contract with a hotel under which Federal grant funds will be used to provide meals, snacks, and beverages as part of the cost for meeting rooms and other allowable conference-related costs?

In planning a meeting/conference, ensure that the vendor will itemize food purchases separately from other costs. If the vendor embeds food and beverage costs into the total cost of the meeting space, the department should work with the vendor to have the food and beverage costs identified separately. Refer to PAFC's web page Food Purchases on Sponsored Awards for more information.