Procurement Desktop Reports (PDR)
Procurement Desktop Reports (PDR) will be under Maintenance beginning Thursday, July 2nd at 5:30 pm until the morning of Monday, July 6th 2015.
Procurement Desktop Reports (PDR) are a suite of web-based reports developed by Procurement Services. The reports draw data from the PAS Data Warehouse nightly and JP Morgan Chase PaymentNet once a month.
Reports are available for various categories of data and are useful to departments for many processes, including: approving payment of invoices, tracking payments, budget reconciliation, assuring appropriate use of department resources and managing compliance issues. TIP: We recommend checking these reports often to assist with your department's reconciliation process.
Available Reports - Use the PDR Report Directory:
For a list of current reports available in PDR and a brief summary of what they contain, please go to the Report Directory in PDR.
The reports are grouped by category. Click on the box with the + sign next to the category of interest to expand and read details about the available reports in each category and their descriptions. Once you have determined the report you want to view, click on the blue report Title to be taken to the report.
For help navigating the report data, check out the Helpful Hints PDR in the Report Directory under the Home category.
For a list of frequently-accessed reports, simply go to the My Reports PDR, which is also located in the Report Directory under the Home category. This PDR displays a list of reports you’ve run for a chosen time period, and it includes the last run date, run frequency and hyperlinks to run the listed reports.
New Report - Supplier Search PDR
A new PDR is available called Supplier Search. The report was developed to bring more transparency to the supplier onboarding process, as well as to provide helpful insight to the UW supplier database in general.
The report is also accessible in the PDR Report Directory above. Click the Report Directory button to access, expand the Suppliers category and select Supplier Search.
What are the Benefits of the Supplier Search PDR?
The Supplier Search PDR allows you to search by the supplier name, starting letter of the supplier name or six-digit supplier (vendor) number. The results of your search will allow you to view if the supplier:
- has registered and is part of our vendor file (Supplier Number is listed)
- is ready to accept UW orders (Available to Order)
- is ready to receive payments (Available to Pay)
- is available in eProcurement/Ariba (eProcurement)
- has an eProcurement Catalog (Catalog)
- has a UW Contract (Contract)
- is enabled on the Ariba Network and available for BPOs (Ariba Network)
- is enrolled for Electronic Payment (Electronic Payment)
Information Included in the Supplier Search PDR
Results show registered UW suppliers and their associated supplier numbers (regardless of status). Additional columns show the onboarding status and associated supplier attributes. The onboarding status is shown under the Available to Order and Pay columns. The supplier attribute columns contain information such as: if the supplier is available in Ariba and has a hosted or punch-out catalog, has a UW Contract, is part of the Ariba Network and is enrolled for electronic payments from UW.
Results will indicate a Y for Yes if the attribute applies to that supplier. Results will indicate N for No if the attribute does not apply to that supplier. Also included are the active Order addresses and Remit-To addresses for the supplier.
Some suppliers will show No for both Available to Order and Pay and typically indicate a supplier that has one or more factors which would limit our ability to do business with the supplier, such as a Tax ID Number mismatch, restricted use by one department, or that a vendor that has changed and may be available under an alternate listing.
Accessing Data in PDR:
PDR is an open access system but is only available to those with a staff NetID. Shared and student NetIDs are not allowed. To access the report data you will also need to know your 11-digit organization code. Read more about PDR access on our Access to PDR page.
Need to learn more?
- Learn to execute, print and export the reports. The Intro to Procurement Desktop Reports (PDR) presentation is available on our Independent Study page.
- Read the Helpful Hints in PDR
- Check out our PDR FAQs
For questions or comments regarding Procurement Desktop Report, please contact PCShelp@uw.edu