Type of Goods / Services How to Buy How to Pay Other Comments
Insurance

See the Office of Risk Management

M&E Tax Exempt purchase

Or BPO

Printing Creative Communications (C2)

See Creative Communications

Study Abroad

See Study Abroad: Proposing a Program

Graphic Art & Design Services

See Creative Communications

Window Treatments Facilities

See UW Facilities

Mailing Services, Postage & Fees

See Creative Communications Mailing Services

Mobile Device Guidelines Other (see comments section)

See Mobile Device Guidelines

Payment to Student Employees Other (see comments section)

Payments to Student Employees should be made through Payroll.

Controlled Substances Other (see comments section)

See UW Medicine's Controlled Substance Information

Research Subject Payments Other (see comments section)

Revolving Fund, Field Advance, or Gift Card. See Research Subjects

Office Space (Leased)

See the UW Real Estate Office

Travel

See UW Travel

Keys / Locks

Contact UW Facilities Lock Shop

Moving & Relocation Services (non-household moves)

See UW Moving Services

Temporary Services (non-patient care)

See UW Human Resources Temporary Staffing

Copying/Printing Services Other (see comments section)

See UW Creative Communications

Floor Coverings Other (see comments section)

Please contact UW Facilities to get this started

Television and Video Productions Services

See UWTV

Internet Service Provider

See UW IT Connect

Telecommunications

See IT Connect

Interior Design Service

See the UW Capital Projects Office page on Design Services

Airfare for UW Faculty / Staff Central Travel Account (CTA) Central Travel Account (CTA)
Goods / Services from UW Departments Cost Transfer Invoice (CTI)

Or Internal Sales Document (ISD)

Radioactive Materials Catalog Order eInvoice

Radioactive materials may be ordered through the Perkin Elmer catalog. Non-Catalog and BPO may also be used. See the Exception Items page for more information.

Scientific Supplies & Equipment Catalog Order eInvoice
Maintenance Contracts Blanket Purchase Order eInvoice

Or Non-Catalog. May require insurance and/or prevailing wage, check with a Buyer before placing an order for maintenance/service contracts.

Visit the "Specialty Underwriters Equipment Maintenance Program" page http://finance.uw.edu/ps/how-to-buy/su-maintenance to determine if equipment may be eligible for coverage through this program.

Medical Supplies for Research Budgets Catalog Order eInvoice
DNA / RNA Samples Catalog Order eInvoice
Hardware, Industrial Supplies Catalog Order eInvoice
Event Rentals (Tents / Canopies) Non-Catalog Order eInvoice

See, Catering, Hotels and Events.

UW Logos & Marks Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information

Dry Ice Catalog Order eInvoice
Cleaning Supplies Catalog Order eInvoice
Resale purchase Catalog Order eInvoice

Also Non-Catalog Orders and BPO. See the Exception Items page for more information.

Photographic Equipment & Supplies Catalog Order eInvoice
Event Rentals (Tents / Canopies) Other (see comments section) eInvoice

See, Catering, Hotels and Events.

Subaward Blanket Purchase Order eInvoice

See the Subawards page through the Office of Sponsored Projects

Electronic Components Catalog Order eInvoice
Air / Vessel Charters Non-Catalog Order eInvoice

Or, BPO.  Do not use a ProCard for Air charters.  For Bus, Shuttle, and Limo charters - use a UW Contracted supplier. More information available on the Charters / Transportation page.

For all charters, if a UW Contracted supplier is not used, departments must:

  • Review the Non-Contracted supplier information on the Charters / Transportation page.

  • Attach charter agreement and insurance documentation to the purchase request

  • Use object code 03-37 when setting up orders or paying for charters

Toxic Gases Catalog Order eInvoice

Purchase must be made from Linde in Ariba

Logo Items for UW Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information.

Security Systems Non-Catalog Order eInvoice
Electrical Supplies and Lighting Catalog Order eInvoice
Artwork/Goods from individuals Non-Catalog Order eInvoice

Contact Buyer - Special requirements may appy to artwork

Vibration Tables Non-Catalog Order eInvoice

Or Blanket Purchase Order (BPO)

Equipment Leases Blanket Purchase Order eInvoice

Attach the lease agreement to the request for the buyer to sign.

Vehicles Blanket Purchase Order eInvoice

Ensure you contact Fleet Serviceto determine business use and minimum mileage requirements before creating a BPO.  As part of state requirements, all University vehicle assets must be managed by UW Fleet Services.  They will procure, manage and license the University vehicle asset on your behalf.

Liquid Nitrogen Catalog Order eInvoice
Security Guards Non-Catalog Order eInvoice

Or BPO.