Opt Out of Paper Tax Forms

The UW Payroll Office encourages employees to opt out of receiving a paper tax form (W-2, 1042-S, stipend letter, 1099-R) and retrieving the information online through Employee Self Service (ESS)

By opting out of paper tax forms, the UW reduces time and money costs as well as prepares the employee for the use of future online tax forms that will be available in Workday and Glacier. 

The online version of your tax form meets all the same IRS requirements as a paper form and is available sooner than when paper forms are distributed on the January 25th pay day.

To Opt Out of Paper

  • Log into Employee Self Service
  • Click the Taxes tab
  • Click the button Update Opt Out Selection
  • Follow the onscreen instructions.

The Opt Out option will stay in place until you have left the UW.  There is no need to renew each year.

To Request your Tax Form

  • Log into Employee Self Service
  • Click the Taxes tab
  • Click the Print Tax Forms button available on the top left of the page.  This will start the Printable Tax form process.  

Note:  It will take a full 24 hours from the start of the retrieval process for the tax form to appear.  An email will be sent to your uw.edu email address confirming the print tax form process has started.

To Retrieve your Tax form

  • An email will be sent to your uw.edu email address when the tax form is ready to print.  Or, wait a full 24 hours from the time the process was started.
  • Log into Employee Self Service
  • Click the Taxes tab
  • Turn off Pop Up Blockers for this page.  Tax form will appear in a separate pop up window.
  • Ensure that the latest version of Adobe Reader is installed on your computer.  The tax forms will appear in pdf format and can be printed and saved on your personal computer.
  • Click the button Print Tax Forms
  • Click the Tax Form Year that you would like to print.   Note:  The forms will only be available for 72 hours.  After 72 hours, the Print Tax Forms process will need to be re-started. 
  • If you are able to access ESS but not able to print your tax form, please check out our detailed instructions.

For additional help

Please refer to the Tax Forms Replacement page for additional information on how to retrieve your tax forms.

Questions regarding Taxes should be sent to pr-tax@uw.edu

Contact pronline@uw.edu for assistance with Employee Self Service.

Tax Forms Distributed by Payroll

Foreign National Year End Resources