Project Go-Live Date Extended to June 2016
Following the HR/Payroll Modernization (HR/P) decision made in February to remain on a semi-monthly pay frequency, the HR/P project team analyzed the impacts on design and configuration of the system, as well as on change management activity. Based on that analysis, the HR/P Executive Sponsors made the decision to shift the timeline by six months to go-live on June 16, 2016. Learn more.
What is HR/Payroll Modernization?
HR/Payroll Modernization (HR/P) is a major initiative to replace the University's 33-year-old legacy payroll system with a modern, integrated human resources and payroll system. As the name reflects, HR/Payroll Modernization encompasses more than replacing a system. It also will provide a set of standardized processes to significantly improve support for critical HR and payroll work across the University, including the Medical Centers.
The project is now in the Configuration & Prototype phase. Activity in this phase is focused on building out Workday to the specifications that were determined through the design phase. The project's data conversion team is loading more robust employee data into Workday, including benefits selection, compensation, academic appointments, time off elements, payroll withholdings and cost allocations. This data will be helpful as the system is built for UW's unique needs. During this phase, the project's functional and technical teams are conducting extensive testing to ensure that the system design works as planned. They're also making adjustments as needed. The project's integrations team continues to build out integrations from campus systems to Workday, and will conduct testing to ensure the data from a source makes it to the appropriate target.
The key objectives of the Configuration & Prototype phase are to:
- Complete configuration and prototyping of system to ensure the system is ready for the Test phase.
- Complete loading and validation of Prototype 1 and Prototype 2 data.
- Complete development and unit test of integrations and reports.
- Inform and secure buy-in from the University community about the project, impacts, and preparedness activities.
- Complete preparations for the Test phase.
- Identify recommended ongoing operating model.
Workday to Provide HR/P Solution
Workday, Inc. (NYSE: WDAY), a provider of enterprise Software-as-a-Service (SaaS) for human resources and finance, is providing the HR/payroll solution. With the SaaS approach, Workday provides access to a shared multi-tenant system using a web interface and the university pays on a subscription basis. The solution will help simplify the UW's internal technology maintenance functions and ensure that UW is always on the latest software release. IBM is partnering with Workday to provide implementation services. Watch a video about some of Workday's capabilities.