Grant Contract and Accounting (GCA) Unbilled
Date of Lean workshop:
June 14th – 16th, 2010
Problem Statement / Background:
As of December 2009 the billing backlog for cost reimbursable grant expenditures was $15.8M. The target for the unbilled amount is currently at $2M.
As of December 2009 the billing backlog for cost reimbursable grant expenditures was $15.8M. The target for the unbilled amount is currently at $2M.
When invoices are not submitted to our sponsor by the due date identified in the negotiated award agreement we are out of compliance with federal, state and/or University regulations. Delays in invoicing may also result in non payment by the sponsor because the terms and conditions of the award have not been met. This results in a reduced cash flow and potential lost interest to the University.
Goals / Objectives
Reduce the backlog of unbilled invoices to $2M or less.
Metrics / Measures:
As of September 23, 2010, the unbilled amount has been reduced to $7.00 million.
Team Documents
Visual Board Locations:
Purchasing and Accounting Building, Lower Floor
Purchasing and Accounting Building, Lower Floor
Please direct any questions to:
Project Leader:
Tami Sadusky, Executive Director of Grant and Contract Accounting, 206 543-8952, tamis@u.washington.edu
Project Leader:
Tami Sadusky, Executive Director of Grant and Contract Accounting, 206 543-8952, tamis@u.washington.edu
Project Manager:
Amy Liu, Grants Manager of Grant and Contract Accounting, 206 616-5486, yliu@u.washington.edu
Amy Liu, Grants Manager of Grant and Contract Accounting, 206 616-5486, yliu@u.washington.edu
Team Members: Kelly Sales, Budget Fiscal Analyst; Lina Nguyen, Budget Fiscal Analyst; Nancy Linde, Budget Fiscal Analyst; Gwen Darden, Budget Fiscal Analyst; Amy Liu, Grant Manager; Kari Le, Financial Data Analyst; Mary Jo Hershly, Cash Manager; Doug Kramer, Budget Fiscal Analyst