Visitors and Students
Foreign Nationals/ Canadian Citizens
Before the Trip
- understand your responsibilities
- obtain approval(s)
- review guidelines when personal time/travel is combined with UW business (if applicable)
- review limits on type of expenses and receipt guidelines
- check with sponsoring department for additional travel requirements
How to Arrange Travel
- contact sponsoring department for specifics on arranging travel on your behalf
- you may arrange your own travel
How to Pay for Travel
Departments may use UW purchasing methods or you may pay for your own travel.
- UW individual travel card *
- Central Travel Account (CTA)*
- per diem advance*
- personal funds
Only for UW employees and restrictions apply.*
Foreign Nationals/Canadian Citizens?
Review Global Support for documents required for travel reimbursement and possible restrictions for certain type of visas. Forward all required documents to sponsoring department before departure.
Required Documentation:
- Copy of identity page from passport.
- Copy of the I-94 if citizen of non-Visa Waiver program Country.
- Port of entry stamp - for visa waiver program countries (ESTA).
- Paid academic activity cannot last longer than 9 days from more than 5 institutions within a 6 month period for B-2 and VWT.
- Copy of DS-2019 for J1 scholars.
- Copy of I-20 for F1 students.
- If the foreign national is Canadian, a copy of either his/her driver's license and social insurance card or copy of identity page in passport.
See Reimbursement Guidelines