In-route travel expenses may be reimbursed for qualified new or transferred employee as part of their household move.

Before the Trip

• understand your responsibilities
• obtain approval(s)
• review guidelines when personal time/travel is combined with UW business (if applicable)
• review  limits on type of expenses and  receipt guidelines
• check with hiring department for additional travel requirements

Review: 

• eligibility requirements and contact Purchasing regarding questions on Moving your Household Goods

•  IRS regulations

• RCW 43.03.120 (termination within one year of employment)

How to Arrange Travel  

• contact hiring department for specifics on arranging travel on your behalf

• you may arrange your own travel

How to Pay for Travel

Departments may use UW purchasing methods or you may pay for your own travel. 

Allowable Expenses

• airfare during final move for new employee, their spouse and dependents from former residence to new official duty station/residence
• expenses related to driving/transporting up to two personal vehicles from former residence to new official duty station/residence
  • reimbursement based on mileage from constructive highway miles for most direct route; use Mapquest

For New Employee Only and limited to allowable per diem rates based on location where you spend the night:

• per diem at former location for last night before final move 
• in-route per diem (allowable after traveling at least 400 miles/day) 
• temporary per diem upon arrival to new official duty station/residence while awaiting for residency 

Non-Reimbursable

• house hunting trip(s) prior to final move
• car rental
• per diem for spouse/dependents