UW employees who do not have an UW individual corporate travel card or are traveling to remote locations where a charge card may not be accepted may request a per diem advance before the trip to defray necessary reimbursable travel costs.  An advance may not be used to purchase:

•  airfare
•  expenses in connection with the use of a personal car
•  expenses for others

Requirements

• requestor must be UW employee with no outstanding advance(s)
• amount of advance is based on allowable per diem rates of location and period of travel (cannot exceed 90 days)
• request must be at least $300

Procedure

• create a purchase requisition for each per diem advance in PAS
• complete a Per Diem Advance Request form using allowable per diem rates for period/location of travel
• original form must be received in Travel Box 359557 at least 10 business days prior to departure
• reconcile the advance in eTravel 10 days from date of return and attach original per diem advance request form to ER in Ariba.

Default on Repayment

Unpaid amount shall become immediately due and payable with interest of 10% annum from date of default until paid.  See IRS regulations.