Employees and UW Student Employees
Before the Trip
- understand your responsibilities
- obtain approval(s)
- review guidelines when personal time/travel is combined with UW business (if applicable)
- review limits on type of expenses and receipt guidelines
- check with your department for additional travel requirements
Foreign Travel?
- learn more on vaccinations/medications from Centers for Disease Control and Prevention
- learn more on International Travel Connectivity
- exchange your money to foreign currency if necessary
How to Arrange Travel
Use:
- a contract travel agency
- contract airfare (when applicable)
- car rental contract (when applicable)
- appropriate purchasing methods
How to Pay for Travel
Restrictions apply.*
Airfare
All airfares for UW employees must be purchased through a contract travel agency/internet provider or directly with any airline (through their website or phone) and must be purchased with either a UW individual travel card or departmental corporate travel account (CTA).
State contract fares not purchased with this requirement are subject to airline penalty fees for which travelers are personally liable.
Other Expenses
Use your UW individual travel card, per diem advance (restrictions apply) or personal funds for:
- lodging
- meals
- registration (optional - ProCurement Card)
- car rental
- tolls related to University business (optional - ProCurement Card may be used to Pay by Mail)
- tolls associated with commute is personal responsibility and is not reimbursable
- other miscellaneous