Travel Coordinators
Before Processing Reimbursements
- understand your responsibilities
- ensure travelers have obtained approvals
- review Global Support for required documents regarding Foreign Nationals/Canadian citizens and possible restrictions for certain type of visas (if possible, obtain required documents before the visitor leaves)
- identify if reimbursement includes:
- personal time during UW trip; see guidelines
- relocation
- staff/faculty candidate (prospective employee)
- Honorarium or Consulting fee (not processed through Travel)
- see Check Request for reimbursement on all travel related expenses related to honorarium
- see Purchasing for reimbursement on all travel related expenses related to consulting fee
Travel Arrangements
May be made on behalf of travelers or travelers may arrange it themselves.
Use:
- a contract travel agency
- contract airfares (when applicable)
- Enterprise car rental (when applicable) or review other transportation options
- appropriate purchasing methods
- traveler's checklist(optional)