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University of Washington
UW Finance

Tools

Systems:

"Legacy" Mainframe Systems

  • Budget Driver (BGT)
    The Budget Driver system is used by the UW to allocate and track funding.
  • Financial Accounting System (FAS)
    UW's financial reporting system captures all revenues and expenditures.
  • Purchasing and Accounting System (PAS)
    Purchasing and Accounts Payable system that provides detailed information on goods and services purchased through the central purchase order system.
  • Payroll System (HEPPS)
    UW Payroll database system which provides information on individual faculty and staff payroll including current funding allocation and funding history by each payroll period and by budget number.
  • Student Database (SDB)
    Database to manage student registration, transcripts, tuition, scholarship activity and class offerings and lists.

Web-Based Financial and Administrative Tools:

These are the UW web tools available to create the essential financial reports required to manage budgets, manage employee information, approve and document travel expenditures, manage procurement transactions and administer grants:
 
  • Enterprise Data Warehouse:
    A central repository of the University of Washington's electronically stored institutional data. This repository is organized in a way that is meaningful for business analysis and reporting. The Enterprise Reporting program produces reports across all data areas (student, finance, human resources, and research) to meet central and local needs. It defines data needs, creates institutional data definitions, prioritizes and develops reports, and provides online access to reports and definitions. Additional information and a list of reports is available on the Decision Support. website.
  • MyFinancial Desktop:
    A web interface for the UW Financial Accounting System (FAS). It provides users a convenient means for monitoring budget balances and transaction activity. Users can build custom reports and transfer expenses on line.
  • OPUS:
    Web-based front end to HEPPS to input and research employee information. This system has the same information as HEPPS but in a web format.
  • OWLS:
    Online work/leave system. Used for the input of leave but can also be used for reports and managing University's leave liabilities
  • eTravel:
    Web-based system to approve and report travel expenditures for reimbursement.
  • eProcurement:
    Web-based system to purchase a wide variety of scientific and office supplies, information technology and furniture through university contracts with multiple vendors.
  • SAGE:
    System to administer grants electronically.