Academic Student Employee (ASE)

What is covered

If you are an ASE and are eligible for a tuition waiver, your department will pay a portion of your tuition (the operating fee) and the technology fee. You are responsible for paying the balance of your tuition and fees by the tuition due date. You will be charged a late payment charge if your portion is not paid on time.

Additional fees which are not payable by department budgets may include the following:

  • U-pass
  • lab fees, if applicable
  • course fees
  • Over 18 credit surcharge
  • $20 Late change fee (for adding/dropping a course after the first week in the quarter)
  • $50 Late payment charge for balances between $50 and $250 *
  • $120 Late payment charge for balances of $250 or more *
  • $25 Returned Items charge
  • $25 Replacement Check charge for lost or misplaced checks
  • UW Extension credits, or charges for other University programs

*Late payment charges may, under certain circumstances, be waived upon request from the department. For further information, please call Student Fiscal Services at (206) 543-4694

Maintaining eligibility

To remain eligible for your waiver, you must:

  • have appointments totaling a 50% (half-time) appointment or more
  • be paid for 5 of the 6 consecutive pay periods of the academic quarter, or 2 consecutive pay periods at anytime during the summer
  • be currently registered for a minimum of 10 credits, or approved by the Graduate School for reduced enrollment (2 credits during summer quarter)
  • be paid on the University of Washington payroll under an eligible job class

Viewing and paying your tuition balance

You may view your tuition balance on MyUW.

Your tuition balance at the beginning of the quarter should reflect your tuition waiver. If your balance is still reflecting full tuition, or you have received less than what you think you may be entitled to, contact your department. They can make sure the paperwork has been sent through to the Payroll Office and explain the details of your award. Please also verify with your department that your social security number and student number are the same in both the HEPPS and SDB systems.

If your appointment is late, be sure and pay YOUR portion by the tuition due date to avoid late fees.

You may pay your balance either by check, money order, cash, electronically from your bank account, or by credit card over the internet. If you mail your check or place it in the drop slot at the north entrance of Schmitz Hall, please write your student number on the check. If there are not sufficient funds in your bank account to cover your check, you will be charged a return item fee of $25 and possible late payment fees by the Student Fiscal Services Office. Your bank may also charge you additional fees.

Resources

For more information on Academic Student Employment, check with your department or contact the Graduate School.

For other questions regarding your tuition balance, contact the Student Fiscal Services Office:

© 2009 Finance & Facilities, University of Washington