Student Fiscal Services (SFS) oversees the central billing service for UW Invoice Receivables. The Invoice Receivables services provided through SFS meet the requirements of the State of Washington for the billing, managing and reporting of miscellaneous receivables for departments.

Receivables Procedures

Departments working with SFS for their Invoice Receivable can obtain a print out of the full receivable procedures here.

If the department chooses to manage the invoice receivable processes without assistance from SFS, please review the following procedures and standards for the State of Washington. If this option is selected; the department is required to meet all State requirements. Click here.

The following links are provided for online viewing for departments working with SFS for their invoicing needs:

Overview & Reporting Requirements
Procedures & Forms
Payments Adjustments & Cancellations
Invoice Management Process

Online links for frequently used forms for departments working with SFS for their invoicing needs:

  • Request to add new Invoice Receivables Budget - NetID login required
    • New budgets must be initially added to the IR system before any invoices can be processed. Allow seven business days for processing. SFS will email when new budget is set up.
  • Invoice Entry - NetID login required
    • Invoice data must be entered prior to invoice being sent to your customer. Allow 48 hours for SFS to add the invoice to the billing system PRIOR to sending the invoice to customers. Please read requirements for invoice entries in the Procedures & Forms section listed above. Contact SFS to have a prefix set up for the department. The department prefix number must be used at the beginning of each invoice issued.
  • Excel Invoice Template Example
    • Please personalize invoice with department specific information.
  • Word Invoice Template Example
    • Please personalize invoice with department specific information.

Contact Information

Student Fiscal Services
UW Invoices
Box 355872
Phone 206-543-7560
invoices@uw.edu