Departmental Retention Schedules are created for a specific office, department, or program that have a specific function and therefore create unique records. The search feature on this page enables you to verify if your office should be using a Departmental Records Retention Schedule in addition to a UW General Records Retention Schedule. Please type the name of your office in the open box.

Please note -Departmental Retention Schedules for offices affiliated with the University of Washington Medical Center (UWMC), Harborview Medical Center (HMC), and Airlift Northwest will not be found in this search feature.  For information regarding records management for these entities, please contact the UW Medicine Records Management program at 206-598-2242 or

If you cannot locate your department, please contact Records Management at 206-543-0573 and we can assist you.

Find a Departmental Schedule or Record Group Number

Use the lookup below to find your department's schedule and record group number.