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Provides a record of contact information, status and affiliation of patron with the library. May be in electronic or hardcopy.

Official Copy: Any Library
Retention: 0 years after expiration of patron
Disposition Method: Shred or Delete

Provides a record of requests from individuals or publishers who want to use an article from a journal. May include a copy of the text sent to the individual or publisher.

Official Copy: Any Journal
Retention: 6 years after approval granted or denied
Disposition Method: Transfer to University Archives for review 

Documentation of the history and development of a journal. May include former board or peer reviewers, distribution statistics, etc.

Official Copy: Any Journal
Retention: 6 years after end of calendar year
Disposition Method: Transfer to University Archives for review 

Provides a record of the editing phase of the journal. May include the original submissions for an issue, working drafts, correspondence between the editor and author, reviewers' comments, timelines, task lists, article development, etc.

NOTE: The email or letter from the author granting final approval of the article for publication needs to be filed with the Publishing and/or Copyright Agreement.

Official Copy: Any Journal
Retention: 1 year after issue published
Disposition Method: Shred or Delete

An agreement between the University of Washington and the author regarding the writing of a journal article. May include copyright agreement or related documents, proof of layout, etc. Also includes the final approval of the article.

Official Copy: Any Journal
Retention: 6 years after termination of contract
Disposition Method: Transfer to University Archives for review