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Provides UW offices with information regarding boxes/records stored at the University Records Center. Includes the following: Storage Request form - form used by UW offices to request storage of records at the Records Center; Accession Confirmation - listing of records from Storage Request form with corresponding Records Center box location codes; Disposition Notification - form signed by UW offices used to authorize Records Center disposition of boxes which have passed their approved retention period. 

Official Copy: Records Management Services
Retention: 6 years after disposition of last record
Disposition Method: Recycle or Delete

Other Copy: Any Office
Retention: 3 years after disposition of last record on any particular Accession Confirmation
Disposition Method: Recycle or Delete

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Listing of unique records created or received by UW offices and the State-approved retention period for each series. 

Official Copy: Records Management Services
Retention: 1 year after disposal of last record
Disposition Method: Recycle or Delete

Other Copy: Any Office
Retention: until superseded
Disposition Method: Recycle or Delete

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A record of requests to use UW facilities for events which are open to the general public, or which involve the co-sponsorship of a non-University organization by a University academic or administrative unit. 

Official Copy: Use of University Facilities Committee (for all facilities)
Retention: 3 years after end of calendar year
Disposition Method: Recycle or Delete

Official Copy: UWT: Chancellor
Retention: 3 years after end of calendar year
Disposition Method: Recycle or Delete

Official Copy: UWB: Facilities Use Committee
Retention: 3 years after end of calendar year
Disposition Method: Recycle or Delete

Other Copy: Any Office, including sponsor
Retention: 1 year after facility used or after request denied
Disposition Method: Recycle or Delete

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A record of requests from departments for the assignment of classrooms, meeting or conference rooms. 

Official Copy: Office of the University Registrar: Time Schedule Office
Retention: 6 years after end of quarter
Disposition Method: Recycle or Delete

Other Copy: Any Office
Retention: 1 year after end of quarter
Disposition Method: Recycle or Delete

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Records relating to routine office management (such as event planning/coordination, logistical information, and minor operational changes), not directly tied to the long-term mission of the department. Documents mid-range goal setting and planning. May include statistics, correspondence, notes, reports, budget information, etc.

Refer to Financial Records For State and Non-Grant Budgets for financial transactions.

Official Copy: Any Office
Retention: 2 years after end of calendar year/conclusion of project
Disposition Method: Shred/Delete

 

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