ALLA B C D E F G H I J K L M N O P Q R S T U V W X Y Z
Provides a record of information collected via a form, log, or electronic submission that is used for data entry into a database or spreadsheet. May include financial data, research data, employee information, survey responses, questionnaires, student information, etc.
Official Copy: Any Office
Retention: Data entered and verified
Disposition Method: Shred or Delete
Log used to track records which have been disposed of either by deleting, shredding or recycling. Includes name of record, authorization, dates of material, and date recycled or shredded.
Official Copy: Any Office
Retention: 6 years after end of calendar year
Disposition Method: Recycle or Delete
Provides information regarding donor prospects gathered for the purpose of soliciting gifts or funds for the University. Documents the relationship between the college/school/department/office and individual donor, corporate donor, or foundation. May include profiles, donation information, correspondence, annual reports, newspaper clippings, etc.
Official Copy: Any Office
Retention: Until Superseded
Disposition Method: Shred or Delete