ALLA B C D E F G H I J K L M N O P Q R S T U V W X Y Z
A record of UW-related appointments, schedules, meetings, visitors and routine phone call logs.Â
Official Copy: Any Office
Retention: 1 year after end of calendar year
Disposition Method: Recycle or Delete*
*Click here for instructions on deleting Outlook calendars
Chats are informal communications that may document the brainstorming and collaborating process, organizing/monitoring work in progress, or informal notifications/communications which are transitory in nature. This activity can occur in Microsoft Teams Chats, Chat messages posted in Microsoft Teams meetings, Slack, Discord, etc.
Note: This does not include Microsoft Teams channels' general posts nor private posts.
Official Copy: Any Office
Retention: No longer than 30 days after Date of Creation
Disposition Method: Delete
Note: Chat platforms are not appropriate for substantive information. Any chats used to document substantive communications must be exported and managed outside the instant messaging platform and retained based on the function and content of the record. Review the UW General Records Retention Schedule to find the appropriate records series to apply.
Contracts, agreements, or other instruments with specific terms and conditions between two or more persons or entities to which the signing parties agree or submit. May include memorandums of understanding; local purchase contracts; equipment maintenance/service agreements and warranties; personal service contracts with individuals; affiliation agreements with other entities and institutions; lease/rental of equipment or vehicles; loan agreements, lease, escrow, and rental agreements; purchase and sales agreements; liability waivers; assignments of rights; etc.
Official Copy: Procurement Services
Retention: 6 years after termination of contract
Disposition Method: Recycle or Delete
Official Copy: College/School or Department
Retention: 6 years after termination of contract
Disposition Method: Recycle or Delete