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Routine/cyclical backups of IT systems and data for the purposes of disaster preparedness and recovery.

Official Copy: Any Office
Retention: Until Obsolete
Disposition Method: Delete

A record of the votes cast to decide on a policy/procedure change or to determine the outcome of a departmental choice, or to select members of a committee or representative for a specific position including the Health and Safety Committee. Does not include ballots relating to Tenure.

Official Copy: Any Office
Retention: 1 year after votes counted
Disposition Method: Shred or Delete

For Ballots for Appointment, Promotion or Tenure, please see Personnel and Payroll Records

A record of actions taken and decisions made by the UW Board of Regents. Includes agendas, minutes, reports, correspondence, etc.

Official Copy: Board of Regents
Retention: 6 years after end of calendar year
Disposition Method: Transfer to University Archives

Other Copy: College/School or Department
Retention: 3 years after end of calendar year
Disposition Method: Recycle or Delete

 

Records generated as part of the brainstorming/collaboration process. This activity can occur in email as well as in collaborative cloud applications like Slack, JIRA, SmartSheet, or on flip charts, notepaper, post-it notes, email, etc.

Official Copy:  Any Office
Retention:  Reference purpose served
Disposition Method:  Recycle or Delete

Documents the legal, management and financial actions taken when the UW is the tenant/Grantee for property leases for UW use.

Official Copy: UW Real Estate Office
Retention: 6 years after Termination of Lease
Disposition Method: Transfer to University Archives

Other Copy: College/School or Department
Retention: 6 years after Lease expires
Disposition Method: Shred or Delete