Steal This: Records Management Can Work

Ideas and Tools from UW Departments

Do you have your own brilliant ideas?  Have you created a policy, procedure, or tool that makes records management work for your department?  Let us know and we will share it on our Idea Board.


IDEA BOARD


UW General Schedule--Customized

Many departments find the General Records Retention Schedule to be overwhelming. A few departments have found a solution that works for them. They reviewed the General Schedule looking only for records that they create or receive—and they created a Records Retention Worksheet which is customized for their needs. Check out these great customized worksheets put together by the Bothell Libraries and the Humanities Shared Services Center You can use their worksheets or we are happy to help you create your own.

It is important to check the UW General Schedule at least every 6 months to ensure that records retentions have not changed since the creation of your worksheet.

Get Things Done in Email

Sean Kennedy in Finance & Adminstration came up with this handy flowchart to help organize his emails. Not only does it help with workflow, but has the added bonus of making email retention and deletion easier. Check it out and be inspired to make your own!

Memes and Records Management

Please feel free to use any of these memes in your own office or department to promote good records management. 

Motivate Your Department to Manage Information: The Best Slogan Wins!

Winner of the 2014 Slogan ContestBe inspired and inspiring! Have a contest for the most clever and meaningful Records Management Slogan of the year. 

We ran our contest in celebration of April—National Records and Information Management Month. Submissions ranged from a meme (the winning slogan viewed to the left) to Honorable Mentions:  "Don't work in woe, manage that info!" and “Records Management –  Assisted Living at It’s Best”.  Click here to view all entries

Human Resources also ran a slogan contest as part of their 4th Annual HR National Records & Info Mgmt Event.  See all the entries they received here. 

And yes, we can even tell you were to get professionally produced posters promoting records management.  The moral of the story:  records management is only as boring as you make it.

HR Webinar

Records management can be a daunting task. The HR Records Management Group has found a way to make records management attainable and to establish a successful records management culture through all levels of the organization.  The Group has been working since 2008 to improve records management practices within HR and consists of 10 individuals with diverse backgrounds and job responsibilities.  During these five years, we’ve developed a formula that we will share with you in hopes that it will benefit you and your department.

    Watch the HR Webinar here:  30 minutes and worth it!

Email Management: Fun Competition!

The HR Records Management Group wanted their department to reduce the volume of emails in everyone's inbox.  IDEA: create a fun, month-long competition to see who can reduce their inbox the most!  Who will be your department's biggest loser? View the kickoff poster for this fun idea!


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