Questions about Grant and Contract Records
My study is considered a clinical study, and I am not finding this type of study under the "Research Data" series. Which series do I use?
For studies that are considered clinical studies, use the "Research Data – Non-Biomedical Treatment or Intervention" or "Research Data – Biomedical Treatment or Intervention" series in Section 07 of the UW General Records Retention Schedule. Your choice would depend on which series description best fits your study.
I have a grant that started in 1962. Don't I have to keep the financial reports from the beginning of the grant?
State and federal auditors have a 6 year window of opportunity to audit financial records. The University retention requirements are established to ensure the availability of financial records that may be required for audit purposes.
If a research study is being transferred to the ownership of another university, is it all right to transfer the research data to the other university?
Yes it is. However, please review Grants Information Memorandum 37 to ensure the principal investigator is aware of the compliance issues regarding the transfer of research data.