Special Notes


Starting September 1, 2012, Procurement Services will reject all employee reimbursements submitted via check request. All employee reimbursements (not travel related) must be submitted through eReimbursements. 

► eReimbursements are shown in MyFinancial.desktop with a "XR" prefix

► XR’s and attachments are kept in Ariba for the full record retention period

► Random quality checks will be performed on eReimbursements in Ariba

► Account codes are limited in eReimbursements; 04 object codes are not available in eReimbursements because they are travel codes and must go through eTravel

► Taxability determination is responsibility of department

► It is department’s responsibility to make sure purchases being reimbursed are appropriate and allowable per budget or grant requirements

► Departments should be familiar with what is not allowed on an eReimbursement

► Departments should be familiar with the University's food policy

► The University does not recommend individuals use personal funds for purchases on behalf of the UW

► Any XR that's pending approval for 20 days will have reminders sent out. After 30 days the system will reject the XR 

 

 

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