Frequently Used Forms

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List of Forms

ARIBA

Request to Add or Modify a Ship To Address Location in ARIBA

Corporate Travel Service

Travel Card Application

Faculty and Staff in "active" employment status who will be employed a minimum of six months on the UW payroll and expect to take at least two business trips per year.

Payments to Individuals

Check Request Form
Used to pay honoraria to foreign suppliers. For all other honoraria payments, use the Payments to Individuals (P2I) form in ARIBA.

Honoraria Checklist for Invited Guest Speakers:
Used to assist the University in determining if the individual performing visiting lecturer services will be classified as an employee of the University or as an independent contractor for federal, state and FICA tax purposes. It is completed by the department and submitted with the payment documents.

Independent Contractor vs Employee Determination Form
Used to assist the University in determining whether an individual performing services will be classified as an employee of the University or as an independent contractor for federal, state and FICA tax purposes. It is completed by the department and submitted with the payment documents.

UW Invoice Voucher
Payment document used in cases where the check request form does not apply or to communicate special handling instructions to Accounts Payable.

Refund Check Request
Used to initiate refunds from budgets, which can accept revenue for goods and services (examples are 07, 09, 14 and 16 budgets).

Supplier Forms

Supplier Registration Form
Form created in collaboration with the Business Diversity Program and campus customers to meet the various state and federal reporting requirements.

Price Warranty Checklist
This form may be required from a supplier for specific sole-source purchases.

 

Journal Voucher

Food Approval

 

UW Form 1798 Food and Beverages for Meetings, Training Sessions and Recognition Awards

Household Moves

 

Lump Sum Moving Allowance Authorization Form

Request for Moving Expenses (A33)

Small Business Subcontracting Plan Worksheet and Instructions

 

 

Small Business Subcontracting Plan Worksheet

Small Business Subcontracting Plan Instructions

 

Credit Application Request from a Vendor

 

 

Credit Application Request from a Vendor

Information to be used when asked by a vendor to complete a Credit Application.  Departments should not complete and sign credit or direct billing applications.  Note:  The University generally does not permit the use of vendor or third party financing in connection with acquiring goods or services.