Type of Goods / Services How to Buy How to Pay Other Comments
Window Treatments Facilities

See UW Facilities

Payment to Student Employees Other (see comments section)

Payments to Student Employees should be made through Payroll.

Office Space (Leased)

See the UW Real Estate Office

Controlled Substances Other (see comments section)

See UW Medicine's Controlled Substance Information

Keys / Locks

Contact UW Facilities Lock Shop

Research Subject Payments Other (see comments section)

Revolving Fund, Field Advance, or Gift Card. See Research Subjects

M&E Tax Exempt purchase

Or BPO

Moving & Relocation Services (non-household moves)

See UW Moving Services

Mobile Device Guidelines Other (see comments section)

See Mobile Device Guidelines

Graphic Art & Design Services

See Creative Communications

Travel

See UW Travel

Internet Service Provider

See UW IT Connect

Copying/Printing Services Other (see comments section)

See UW Creative Communications

Temporary Services (non-patient care)

See UW Human Resources Temporary Staffing

Interior Design Service

See the UW Capital Projects Office page on Design Services

Floor Coverings Other (see comments section)

Please contact UW Facilities to get this started

Television and Video Productions Services

See UWTV

Insurance

See the Office of Risk Management

Printing Creative Communications (C2)

See Creative Communications

Telecommunications

See IT Connect

Mailing Services, Postage & Fees

See Creative Communications Mailing Services

Study Abroad

See Study Abroad: Proposing a Program

Airfare for UW Faculty / Staff Central Travel Account (CTA) Central Travel Account (CTA)
Goods / Services from UW Departments Cost Transfer Invoice (CTI)

Or Internal Sales Document (ISD)

Event Rentals (Tents / Canopies) Other (see comments section) eInvoice

See, Catering, Hotels and Events.

Antibodies - Other Catalog Order eInvoice
Electronic Components Catalog Order eInvoice
Biological Safety Cabinets Non-Catalog Order eInvoice

Or BPO. Procard is not allowed for this category. See the Exception Items page for more information.

Liquid Nitrogen Catalog Order eInvoice
Chemicals Catalog Order eInvoice
Security Systems Non-Catalog Order eInvoice
Electrical Supplies and Lighting Catalog Order eInvoice
Maintenance Contracts Blanket Purchase Order eInvoice

Or Non-Catalog. May require insurance and/or prevailing wage, check with a Buyer before placing an order for maintenance/service contracts.

Visit the "Specialty Underwriters Equipment Maintenance Program" page http://finance.uw.edu/ps/how-to-buy/su-maintenance to determine if equipment may be eligible for coverage through this program.

Lead, Metallic Lead containing products Non-Catalog Order eInvoice

EH&S helps manage post-purchase handling of lead and lead containing materials. If you have any questions on or are not aware of UW, state or federal post-purchase lead policies and requirements, please contact EH&S at 206-543-7388.

Equipment Leases Blanket Purchase Order eInvoice

Attach the lease agreement to the request for the buyer to sign.

Affymetrix products Non-Catalog Order eInvoice

Or BPO. Items which require an intellectual property addendum. Or the Life Technologies catalog.

Office Supplies Catalog Order eInvoice
Vehicles Blanket Purchase Order eInvoice

Ensure you contact Fleet Serviceto determine business use and minimum mileage requirements before creating a BPO.  As part of state requirements, all University vehicle assets must be managed by UW Fleet Services.  They will procure, manage and license the University vehicle asset on your behalf.

Laboratory Equipment, Supplies, Reagents & Glassware Catalog Order eInvoice
Security Guards Non-Catalog Order eInvoice

Or BPO.

UW Logos & Marks Non-Catalog Order eInvoice

Or BPO. See the Exception Items page for more information

Cleaning Supplies Catalog Order eInvoice
Puget Sound Blood Bank products Non-Catalog Order eInvoice

Or BPO. See Blood, blood serum, and platelets on the Exception Items page for more information.

Subaward Blanket Purchase Order eInvoice

See the Subawards page through the Office of Sponsored Projects

Hardware, Industrial Supplies Catalog Order eInvoice
Facilities and Renovation Services Non-Catalog Order eInvoice

Or BPO. Procard is not allowed for this category. See the Exception Items page for more information.

UW Owned Space: See the UW Facilities Maintenance & Construction website - departments are not authorized to contract for these services without approval from Facilities. Facilities has the right of first refusal on these types of work.

Leased SpaceContact UW Real Estate regarding building alterations and construction

 

 

Air / Vessel Charters Non-Catalog Order eInvoice

Or, BPO.  Do not use a ProCard for Air charters.  For Bus, Shuttle, and Limo charters - use a UW Contracted supplier. More information available on the Charters / Transportation page.

For all charters, if a UW Contracted supplier is not used, departments must:

  • Review the Non-Contracted supplier information on the Charters / Transportation page.

  • Attach charter agreement and insurance documentation to the purchase request

  • Use object code 03-37 when setting up orders or paying for charters

Janitorial Supplies Catalog Order eInvoice
Cadavers / Human Body Parts Non-Catalog Order eInvoice

Or BPO. Purchase of cadavers or human body parts are not allowed on Procard. See the Exception Items page for more information.

Firearms / Ammunition / Explosives Non-Catalog Order eInvoice

Or BPO. Preapproval/notification from UW Police may be required.