eProcurement Quick Reference Guide

eProcurement Quick Reference Guide

Quick Reference Guide Download

Buying

Receiving & Reports

Paying

Catalog Ordering

Receiving

  • Mechanism for users to confirm goods/services are received and in good condition and allow invoices to be paid.

Non-PO Invoice

  • For payments to suppliers for goods already received.
  • Supplier did not require a Purchase Order at the time of order.
  • Payment of purchases under the Direct Buy Limit
  • See exceptions list for goods/services not allowed.

Non-Catalog Ordering

  • Goods not available in punchout or hosted catalogs.
  • Purchases over the Direct Buy Limit will be reviewed by a buyer.
  • Goods not yet ordered.
  • Supplier requires a Purchase Order.
  • See exceptions list for goods/services not allowed.

Ariba Reports

  • Web-based reports within Ariba available for various categories of data, including order status, invoices, eReimbursements and open balances.

 

 

 

Payments to Individuals (P2I)

  • For payments relating to honoraria, royalties, awards/prizes, non-UW scholarships, services, expenses, and performers.
  • Payments over the Direct Buy Limit will be reviewed by a buyer.

 

Blanket Purchase Orders (BPO)

  • For blanket or standing orders of goods/services over a period of time.
  • Purchases over the Direct Buy Limit will be reviewed by a buyer.
  • Department will perform Ariba Receiving and allow invoices to be paid.

Procurement Desktop Reports

  • Web-based reports developed by Procurement Services. Reports available for various categories of data, including Accounts Payable reports for invoice status, payment details, Non-RIP invoices pending, Use Tax reversals and more.
eReimbursement
  • For reimbursements to UW staff and Non-UW individuals for UW business-related expenses
  • Not to be used for travel.

Sourcing

  • For purchases over the Direct Buy Limit where competitive bids are required.
  • Sourcing events managed by Central Office based on department scoping and evaluation criteria.

MyFinancial.desktop (MyFD)

  • Provides access to online financial reports for UW’s Financial Accounting System (FAS) and Ariba transactions which are used for monitoring budget balances and reconciling transactions.

eTravel

  • For reimbursements to UW staff or visitors for expenses incurred during business travel.
  • Parking (not at duty station).

 

Click here to see the Procurement System Modernization Roadmap...
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