Lump Sum Moving Allowance

The Lump Sum Moving Allowance is a new option to facilitate paying an employee for expenses associated with a move to the University. This is a one-time payment that will be included with an employee’s first paycheck. While the amount is at the discretion of the department, the suggested upper limit for the allowance is $5,000.  This allowance is intended to be used for all moving and travel expenses associated with the new empolyee's relocation, and they should not expect additional payments or reimbursements related to their move. Since this is an "allowance" taxes will be withheld when the payment is made.

Please note:
The Lump Sum Moving Allowance is NOT the same as the Relocation Incentive Payment

This is also different from the reimbursement process.  Departments who would rather reimburse travel expenses related to relocation rather than offer a Lump Sum Moving Allowance should see the Travel Office webpage.

 

Authorizing the Allowance:

While the amount is at the discretion of the department, the suggested upper limit for the allowance is $5,000.

UW Hiring Official: Provide the departmental payroll coordinator with an email authorizing the lump sum moving allowance and attach the completed Lump Sum Moving Allowance Authorization Form.

Payroll Coordinator: Use OPUS to establish the allowance.  For more information about the Payroll Procedure, Earnings Type, OPUS Distribution and Overpayment process, see the Payroll Coordinator Guide.

Next Steps:

The individual arranges and pays for the entire move themselves.

The individuals will receive the lump sum payment with their first paycheck, once they are an active employee. The lump sum is intended to be used for all moving and travel expenses associated with the move. The employee should not expect additional payments or reimbursements.

Appropriate taxes will be withheld from the payment amount, and the payment and withholding will be reported o the employee's W-2. Individuals should consult their tax adviser to determine whether any deductions may be available to them. The University will not provide any personal tax advice regarding this payment.

Questions?

We have resources to help you:

pronline@uw.edu Help with OPUS input
traveluw@uw.edu Questions about reimbursing travel related to relocation
pcshelp@uw.edu Questions about the Lump Sum Moving Allowance

 

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