New and transferred employee household moves and associated travel expenses are governed by University of Washington policies, procedures, and regulations and State of Washington policies and regulations. There are three departments that deal with the different issues of moving:

• Procurement Services - Moving your Household Goods
• Travel Office - In-Route Travel Expenses
• Banking & Accounting Operations - IRS Regulations and Reporting

Options for Moving

Your household goods may be moved using the State of Washington contracted move, or you may Move Yourself. In general, the State Contracted mover, who offers discounted rates, does everything for you, all invoices, including insurance, are paid initially by the UW, audited, and then you will be billed for any exceptions. If you move yourself, you will make all of the moving arrangements, pay the bills, including insurance, then get reimbursed, less exceptions at the end.

NOTE: You will be reimbursed for no more than what the state contract would normally pay for the same services. Familiarize yourself with both approaches before making a decision

Contacts for Employee Moves

University of Washington, Procurement Services
Ping Huang, Buyer II
(206) 616-5946
pingh@uw.edu

Office of State Procurement
Sarah A. Simpson
(360) 407-9414
sarah.simpson@des.wa.gov

Keith M. Farley, Contract Specialist
(360) 407-9419
keith.farley@des.wa.gov

Associated Travel Expenses:

University of Washington, Travel Office
traveluw@uw.edu
3917 University Way NE
Seattle, WA 98105
(206) 543-5858