Royalties

What qualifies as a royalty payment?

  • Copyright or patent payments
  • Rights to use/license fees to photographers for use of their photos
  • Royalties
  • Copyrights
  • Permission fees
  • Usage fees

Know before you begin

  • The date of activity on royalty payments does not have the same 2 week payment processing restriction as Honoraria
  • Royalties do not include services
    • Example: If a photographer takes photos for the school, this is service, not royalties. Rights to use the photos are royalties
    • When paying a photographer for services and royalties, use two separate P2I forms

How to pay a Royalty in P2I

  1. Log in to eProcurement: Click on the "eProcurement Login" image in the quick links box (right-hand side of the browser window)
  2. Click on the Home tab
  3. Click Create, then Payment to Individual
  4. Enter the Title (if possible, include the Payee's last name)
  5. Select the Citizenship Status of the individual
  6. Select Royalties as the Type of Payment
  7. Enter the date of activity
    • Tip: Enter whichever date makes the most sense for the payment (i.e. - date photographer provided the photo and rights to use the photo)
  8. Answer the Independent Contractor Status Verification questions about individual
  9. Enter Payee Information
  10. Click Next
  11. Add Business Purpose and Amount
  12. Choose Budget Number
  13. Click Add to add the item
    • Tip: For split accounting by dollar amount, users can copy the item and edit the budget number and dollar amount
  14. Once all items are added, click Next
  15. Review payment for accuracy
  16. Add any comments
  17. Click Add Attachments to upload scanned attachments (or invoice for service payment type). Do not include personal information like bank account details or address information in either the comments field or on the attachments
  18. Click Submit

 

Have questions? Contact pcshelp@uw.edu.

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