What qualifies as allowable Associated Expenses?

Used for expenses associated with services provided to the UW, for which the individual is being paid for. Can also be used to make payments of expenses including travel and incidentals. However, if the payment is only for travel, use eTravel.


Know before you begin

  • Attach receipt copies, but return original receipts to the individual for tax reporting
  • Any expenses paid will be reported as income on form 1099 MISC


How to pay Expenses in P2I

  1. Log in to eProcurement: Click on the "eProcurement Login" image in the quick links box (right-hand side of the browser window)
  2. Click on the Home tab
  3. Click Create, then Payment to Individual
  4. Enter the Title (if possible, include the Payee's last name)
  5. Select the Citizenship Status of the individual
  6. Select Expenses as the Type of Payment
  7. Enter the date of activity
    •  Tip: Use date of activity the expenses are associated with
  8. Enter Payee Information
  9. Click Next
  10. Add Business Purpose and Amount
  11. Choose Budget Number
  12. Click Add to add the item
    •  Tip: For split accounting by dollar amount, users can copy the item and edit the budget number and dollar amount
  13. Once all items are added, click Next
  14. Review payment for accuracy
  15. Add any comments
  16. Click Add Attachments to upload scanned attachments (or invoice for service payment type). Do not include personal information like bank account details, social security number, or address information in either the comments field or on the attachments
  17. Click Submit


Have questions? Contact pcshelp@uw.edu.