Awards / Prizes

What qualifies as an Awards / Prizes payment?

Used to pay awards and prizes for Non-UW Employees

Can be used for UW Students only if there is no stipulation on how funds are to be used by the student. Examples of this are awards or recognition for a special achievement, such as winning a judged competition, where the money can be used for any purpose. See Student Prizes and Awards

 

Know before you begin

Is the payment for a UW or Student employee?

How to pay Awards or Prizes for UW or student employees
  • Contact Payroll for awards and prizes for UW employees
  • Scholarships or fellowships to UW students must go through Student Fiscal Services
  • For Student Employees:
    • If an award is related to employment position, pay through Payroll (Ex: An award/prize for excellence in work)
    • If an award is related to student role, pay through P2I (Ex: An award/prize for a contest the student enters)
    •  Tip: Select "No" for UW Employee on the P2I form

 

How to Pay Awards / Prizes in P2I

  1. Log in to eProcurement: Click on the "eProcurement Login" image in the quick links box (right-hand side of the browser window)
  2. Click on the Home tab
  3. Click Create, then Payment to Individual
  4. Enter the Title (if possible, include the Payee's last name)
  5. Select the Citizenship Status of the individual
  6. Select Award / Prize as the Type of Payment
  7. Enter the date of activity
    •  Tip: Enter whichever date makes the most sense for the payment (i.e. - date photographer provided the photo and rights to use the photo)
  8. Answer the UW Student and UW Employee questions
  9. Enter Payee Information
  10. Click Next
  11. Add Business Purpose and Amount
  12. Choose Budget Number
  13. Click Add to add the item
    •  Tip: For split accounting by dollar amount, users can copy the item and edit the budget number and dollar amount
  14. Once all items are added, click Next
  15. Review payment for accuracy
  16. Add any comments
  17. Click Add Attachments to upload scanned attachments (or invoice for service payment type). Do not include personal information like bank account details or address information in either the comments field or on the attachments
  18. Click Submit

 

Have questions? Contact pcshelp@uw.edu.

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