Payments to Vendors-
Recommendation: First choce for these payments is eProcurement. If they are not presently an eProcurement vendor, the Procurement Card is an excellent option. If a supplier does not accept Procard, please set up a Purchase Order in the PAS system.

Reimbursements in excess of $3,500-
Recommendation: These payments are required to be on a Purchase Order.

Cash payments to research subjects -
Recommendation: Request a field advance or a petty cash revolving fund. UW employees can be reimbursed for cash payments to research subjects through eReimbursements using code 02-08. Departments are responsible to report any payments to a research subject over $600 within a calendar year to the 1099 desk at ten99@uw.edu

Payments for personal services -
Recommendation: These payments are required to be on a Purchase Order and paid directly to the vendor

Rental of equipment or purchase of equipment over $2,000-
Recommendation: These payments are required to be on a Purchase Order or through the nonPO module.

Note: Any expenses that belong on an 05-41, 05-46 or 06-xx equipment object codes are required to be on a Purchase Order.

Refunds from Revenue Budgets-
Recommendation: Submit request to refund from a revenue budget with a Refund Check Request form (UoW 1768)

Prizes and awards for UW employees or UW students -
Recommendation: Contact Payroll for prizes / awards for UW employees or Student Fiscal Services for UW Students.

Gift certificates for Employee Recognition -
Recommendation: Gift certificates/cards given to UW employees should be reported to Payroll.

Travel Expenses not related to honorarium -
Recommendation: See the UW Travel Office website.

Moving Expenses -
Recommendation: See the Moving Expenses webpage

Housing -
Recommendation: Payments to landlords are considered vendors and should be paid on a PO or Procard. 
See the Real Estate Office webpage for information on leases.
Reimbursements to individuals for rent must have the appropriate approvals and be submitted through the Travel office.  

Telecommunication Charges (i.e. cell phone or internet usage)-
Recommendation: See the UW Procurement Card site regarding Telecommunications. Also visit the Mobile Device Guidelines site.

UW Tuition -
Recommendation: See the UW Student Fiscal Services website