What is not allowed on eReimbursements or Check Requests
Payments to Vendors-
First choce for these payments is eProcurement. If they are not presently an eProcurement vendor, the Procurement Card is an excellent option. If a supplier does not accept Procard, please set up a Purchase Order in the PAS system.
Reimbursements in excess of $3,500-
These payments are required to be on a Purchase Order.
UW employees can be reimbursed for cash payments to research subjects through eReimbursements using code 02-08. Departments are responsible to report any payments to a research subject over $600 within a calendar year to the 1099 desk at email@example.com
Reimbursements to employees for purchase of equipment over $2,000 (up to $3500) can also be processed through eReimbursements. However, the preferred method would be for the equipment to be purchased directly via nonPO or purchase order.
Refunds from Revenue Budgets-
Submit request to refund from a revenue budget with a Refund Check Request form (UoW 1768)
Gift certificates for Employee Recognition -
Gift certificates/cards given to UW employees should be reported to Payroll.
Travel expense reimbursements, including travel associated with honorarium payments -
See the UW Travel Office website.
Moving Expenses -
See the Moving Expenses webpage
Payments to landlords are considered vendors and should be paid on a PO or Procard.
See the Real Estate Office webpage for information on leases.
Reimbursements to individuals for rent must have the appropriate approvals and be submitted through the Travel office.
UW Tuition -
See the UW Student Fiscal Services website
Reimbursement of Parking -
Reimbursement for parking goes through the Travel Office.