Honorariums
What qualifies as an "honorarium".....
A honorarium is a payment for a presentation-oriented, invitational event such as:
...Is the payment under $5,000 or over $5,000?
...Is the payment to multiple presenters for the same event?
- a lecture or talk
- a colloquium
- an address
- Grand Round
- or a continuing education presentation or similar activity given to students, staff, faculty, and/or the public at large.
What does not qualify as a "honorarium"...
"Personal Services" are not considered as honorariums. Personal services or consulting services, as they are commonly called, include a variety of professional and technical services that are purchased by the UW such as:
| actuarial services | marketing services |
| analyzing | needs assessment |
| consulting /advising | organizational assessment |
| design services | performance fees (excluding UW students) |
| editing / reviewing | programming and organizational development |
| environmental planning | quality assurance |
| facilitating | research & scientific studies |
| financial and economic analysis | statistical analysis |
| interpreter services | strategic planning |
| management consulting | video production services |
How to Pay an Honorarium....
...Is the payment under $5,000 or over $5,000?
If the payment is under $5,000, a check request form and completion of the Honoraria Checklist for Invited Guest Speakers (UoW 1631) is required. Please see the "Department Responsibilities" page for more information and payment timelines.
(Note: A Supplier Registration Form (SRF) is not required with a check request form)
If the payment is over $5,000, a PAS requisition , an invoice from the recipient and/or an Invoice Voucher (UoW 1730) as well as an Honoraria Checklist for Invited Guest Speakers form (UoW 1631) are required.
(Note: If the honorarium recipient is not already listed in the PAS vendor file, please instruct the recipient to complete the Supplier Registration Form (SRF) to include with the above documents)
(Note: A Supplier Registration Form (SRF) is not required with a check request form)If the payment is over $5,000, a PAS requisition , an invoice from the recipient and/or an Invoice Voucher (UoW 1730) as well as an Honoraria Checklist for Invited Guest Speakers form (UoW 1631) are required.
(Note: If the honorarium recipient is not already listed in the PAS vendor file, please instruct the recipient to complete the Supplier Registration Form (SRF) to include with the above documents)In either scenario: Please include the payee's permanent address and taxpayer ID number (SSN) on either the check request or invoice voucher for 1099 reporting purposes.
...Is the payment to multiple presenters for the same event?
If the payment is under $5,000, and all of the following apply, a multiple check request form and completion of the Honoraria Checklist for Invited Guest Speakers (UoW 1631) for each payee is required. Please see the "Department Responsibilities" page for more information and payment timeline.
...Is the payment to a foreign national?
Payments to Foreign Nationals can be initiated with either the check request form or UW Invoice Voucher with a PAS purchase order. Additional documentation may be required. Please see the "Department Responsibilities" or the Global Operations Support page for more information.
...Are you reimbursing travel expenses related to the honorarium?
Travel expenses must be submitted on a separate check request than the honorarium. Tape all receipts (including food & mileage) to one side of an 8.5" x 11" piece of paper and submit with the check request. Use object code 03-20 and reference the separate honorarium check request that was submitted. Travel reimbursements related to an honorarium are not subject to the $3500 limit.
Please note: Meal receipts are REQUIRED and must be within the acceptable per diem rate.
Please note: Meal receipts are REQUIRED and must be within the acceptable per diem rate.
